RFP Coordinator

2 weeks ago

Austin, Texas, United States Summit K12 Holdings Inc Full time

ABOUT US

Summit K12 Holdings Inc, based in Austin, is a premier provider of digital education solutions designed to facilitate measurable progress for students on STAAR and TELPAS assessments. Our offerings empower school leaders and district administrators to achieve or surpass their Domain 1 & Domain 2 STAAR Achievement, Academic Growth, and competency benchmarks while effectively addressing the gaps identified in Domain 3. Our online solutions are meticulously aligned with TEKS and ELPS standards, focusing on engaging students and tailoring instructional content to diverse reading levels. Our primary areas of expertise include English Language Development, Literacy, Science, and K-12 Vocabulary Development and Mastery.

The RFP Administrator plays a vital role in providing comprehensive administrative support to the CEO, sales team, and RFP project manager. This position is essential for overseeing Requests for Proposals (RFPs), vendor documentation, event organization, office procurement, and expense management. The ideal candidate will demonstrate outstanding organizational capabilities, meticulous attention to detail, and a proactive mindset towards problem resolution.

KEY RESPONSIBILITIES

  • RFP Oversight:
    • Assist in the preparation, evaluation, and submission of Requests for Proposals (RFPs).
    • Monitor various RFP platforms, ensuring timely uploads of company and product information, and responding promptly to inquiries from educational institutions.
    • Track and manage submission deadlines and follow-up actions.
    • Ensure compliance of all RFP activities with organizational policies and regulatory standards.
    • Maintain thorough and accurate records of RFP processes and decisions.
    • Generate regular reports on RFP activities and results for management review.
    • Collaborate with internal teams to collect necessary information and ensure precision.
  • Vendor Management:
    • Compile vendor documentation, including sole source letters, EDGAR compliance materials, W-9 forms, Conflict of Interest Forms, Data Security Forms, and Certificates of Insurance, ensuring completeness and accuracy.
    • Confirm insurance requirements, contract stipulations, and pricing with vendors as necessary.
  • Event Coordination:
    • Plan and organize company events, meetings, and conferences.
    • Assist with logistical arrangements, including venue selection, catering, and accommodations.
    • Create event timelines and manage associated budgets.
  • Additional Duties:
    • Perform other responsibilities as assigned.

QUALIFICATIONS

  • Bachelor's degree (B.A.) from an accredited institution; or one to two years of relevant experience and/or training; or a combination of education and experience.
  • One (1) to two (2) years of experience in an administrative support role.
  • Strong presentation, facilitation, and computer skills.
  • Excellent written and verbal communication abilities.
  • Exceptional organizational skills with the capacity to manage multiple priorities effectively.
  • Robust analytical and problem-solving capabilities.
  • Proficient in Google Suite, Adobe, and related software applications.
  • Willingness to travel for sales meetings and/or conferences (up to 10%).

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