RFP Operations Coordinator

2 weeks ago

Austin, Texas, United States Summit K12 Holdings Inc Full time
Job Overview

ABOUT SUMMIT K12 HOLDINGS INC

Based in Austin, Summit K12 is a premier provider of digital education solutions designed to facilitate measurable student progress on STAAR and TELPAS assessments. Our innovative online offerings are tailored specifically to meet the Texas Essential Knowledge and Skills (TEKS) and English Language Proficiency Standards (ELPS). We focus on engaging students and personalizing instructional content across various reading levels, with key areas of emphasis including English Language Development, Literacy, Science, and K-12 Vocabulary Mastery.

ROLE SUMMARY

The RFP Support Administrator plays a vital role in providing administrative assistance to the CEO, sales team, and RFP project manager. This position is essential for managing Requests for Proposals (RFPs), vendor documentation, event organization, office procurement, and expense management. The ideal candidate will demonstrate outstanding organizational capabilities, meticulous attention to detail, and a proactive problem-solving mindset.

KEY RESPONSIBILITIES

  • RFP Coordination:
    • Assist in the preparation, review, and submission of Requests for Proposals (RFPs).
    • Monitor various RFP portals, ensuring timely uploads of company and product information, and responding to inquiries from educational institutions efficiently.
    • Track and manage submission deadlines and follow-up actions.
    • Ensure compliance of all RFP activities with organizational policies and relevant regulations.
    • Maintain comprehensive records of RFP processes and decisions.
    • Generate regular reports on RFP activities and results for management assessment.
    • Collaborate with internal teams to collect necessary information and ensure accuracy.
  • Vendor Documentation:
    • Prepare vendor packets, including essential documents such as sole source letters, EDGAR compliance materials, W-9 forms, Conflict of Interest Forms, Data Security Forms, and Certificates of Insurance, ensuring completeness and accuracy.
    • Confirm insurance requirements, contract stipulations, and pricing with vendors as necessary.
  • Event Coordination:
    • Plan and organize company events, meetings, and conferences.
    • Assist with logistical arrangements, including venue selection, catering, and accommodations.
    • Develop event timelines and manage associated budgets.
  • Additional Duties: Perform other responsibilities as assigned.

QUALIFICATIONS

  • Bachelor's degree (B.A.) from an accredited institution; or one to two years of relevant experience and/or training; or an equivalent combination of education and experience.
  • One (1) to two (2) years of experience in an administrative support role.
  • Strong presentation, facilitation, and computer skills.
  • Excellent written and verbal communication abilities.
  • Exceptional organizational skills with the capacity to manage multiple tasks and prioritize effectively.
  • Strong analytical and problem-solving capabilities.
  • Proficient in Google Suite, Adobe, and related software.
  • Willingness to travel for sales meetings and/or conferences (up to 10%).

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