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RFP Project Coordinator

2 months ago

Austin, Texas, United States Summit K12 Holdings Inc Full time

ABOUT SUMMIT K12 HOLDINGS INC

Based in Austin, Summit K12 is a premier provider of digital education solutions designed to help students achieve measurable progress on standardized assessments such as STAAR and TELPAS. Our innovative online offerings are tailored specifically to meet the Texas Essential Knowledge and Skills (TEKS) and English Language Proficiency Standards (ELPS). We focus on engaging students and personalizing instructional content to accommodate diverse reading levels. Our primary areas of expertise include English Language Development, Literacy, Science, and K-12 Vocabulary Development and Mastery.

ROLE OVERVIEW

The RFP Administrator plays a vital role in providing comprehensive administrative support to the executive leadership, sales department, and RFP project management team. This position is essential for the effective management of Requests for Proposals (RFPs), vendor documentation, event organization, office procurement, and expense management. The successful candidate will demonstrate outstanding organizational capabilities, meticulous attention to detail, and a proactive mindset in addressing challenges.

KEY RESPONSIBILITIES

  • RFP Management:
    • Assist in the preparation, review, and submission of Requests for Proposals (RFPs).
    • Monitor various RFP portals, ensuring timely uploads of company and product information, and responding to inquiries from educational institutions promptly.
    • Track and manage submission deadlines and follow-up communications.
    • Ensure compliance with organizational policies and relevant regulations throughout the RFP process.
    • Maintain thorough and accurate records of RFP activities and decisions.
    • Generate regular reports on RFP progress and outcomes for management review.
    • Collaborate with internal teams to collect necessary information and verify accuracy.
  • Vendor Coordination:
    • Prepare vendor documentation, including sole source letters, compliance materials, W-9 forms, Conflict of Interest Forms, Data Security Forms, and Certificates of Insurance, ensuring all submissions are complete and accurate.
    • Confirm insurance requirements, contract stipulations, and pricing with vendors as necessary.
  • Event Coordination:
    • Plan and organize company events, meetings, and conferences.
    • Assist with logistical arrangements, including venue selection, catering, and accommodations.
    • Develop event timelines and manage associated budgets.
  • Additional Duties:
    • Perform other related tasks as assigned.

QUALIFICATIONS

  • Bachelor's degree (B.A.) from an accredited institution; or one to two years of relevant experience and/or training; or an equivalent combination of education and experience.
  • One (1) to two (2) years of experience in an administrative support role.
  • Strong presentation, facilitation, and computer skills.
  • Excellent written and verbal communication abilities.
  • Exceptional organizational skills with the capacity to manage multiple priorities effectively.
  • Strong analytical and problem-solving capabilities.
  • Proficient in Google Suite, Adobe, and related software applications.
  • Willingness to travel for sales meetings and/or conferences (up to 10%).