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RFP Coordinator

2 months ago

Austin, Texas, United States Summit K12 Holdings Inc Full time

ABOUT SUMMIT K12 HOLDINGS INC

Based in Austin, Summit K12 is a premier provider of digital education solutions designed to facilitate measurable student progress on STAAR and TELPAS assessments. Our offerings empower school leaders and district administrators to achieve and surpass their Domain 1 & Domain 2 STAAR Achievement, Academic Growth, and competency benchmarks while effectively addressing the gaps identified in Domain 3. Our online educational tools are meticulously aligned with TEKS and ELPS standards, focusing on engaging students and tailoring instructional content to various reading levels. Key areas of expertise include English Language Development, Literacy, Science, and K-12 Vocabulary Development and Mastery.

ROLE OVERVIEW

The RFP Administrator plays a vital role in providing administrative assistance to the CEO, sales team, and RFP project manager. This position is essential for the effective management of Requests for Proposals (RFPs), vendor documentation, event organization, office procurement, and expense management. The ideal candidate will demonstrate outstanding organizational capabilities, meticulous attention to detail, and a proactive problem-solving mindset.

KEY RESPONSIBILITIES

  • RFP Management:
    • Assist in the preparation, review, and submission of Requests for Proposals (RFPs).
    • Monitor various RFP portals, ensuring timely upload of company and product information, and responding to inquiries from educational institutions efficiently.
    • Track and manage submission deadlines and follow-up actions.
    • Ensure compliance of all RFP activities with organizational policies and relevant regulations.
    • Maintain comprehensive and accurate records of RFP processes and decisions.
    • Generate regular reports on RFP activities and outcomes for management assessment.
    • Collaborate with internal teams to collect necessary information and guarantee accuracy.
  • Vendor Coordination:
    • Prepare vendor documentation, including sole source letters, EDGAR compliance materials, W-9 forms, Conflict of Interest Forms, Data Security Forms, and Certificates of Insurance, ensuring completeness and accuracy.
    • Confirm insurance requirements, contract stipulations, and pricing with vendors as necessary.
  • Event Coordination:
    • Plan and organize company events, meetings, and conferences.
    • Assist with logistical arrangements, including venue selection, catering, and accommodations.
    • Develop event timelines and manage associated budgets.
  • Additional Duties:
    • Perform other related tasks as required.

QUALIFICATIONS

  • Bachelor's degree (B.A.) from an accredited institution; or one to two years of relevant experience and/or training; or a combination of education and experience.
  • One (1) to two (2) years of experience in an administrative support role.
  • Strong presentation, facilitation, and computer skills.
  • Excellent written and verbal communication abilities.
  • Exceptional organizational skills with the capacity to manage multiple priorities effectively.
  • Robust analytical and problem-solving capabilities.
  • Proficient in Google Suite, Adobe, and related software applications.
  • Willingness to travel for sales meetings and/or conferences (maximum 10%).