Administrative Support Specialist

4 days ago


Chula Vista, California, United States Defense Maritime Solutions Inc Full time

**About the Role:**

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Defense Maritime Solutions Inc. This role involves providing administrative support to ensure efficient operation of the office.

The main end result of this job position is to ensure that the office runs smoothly and efficiently, with all administrative tasks completed accurately and on time. As an Administrative Assistant, you will play a crucial role in the day-to-day operations of the office, ensuring that all administrative tasks are completed accurately and on time.

Responsibilities:
  • Assist with the management of daily operational activities
  • Schedule and organize activities such as meetings, travel, conferences and department activities
  • Assisting with project management by creating assignments, tracking progress, and resolving issues
  • Ensure that everyone has the equipment and supplies they need to perform their jobs.
  • Make appointments, confirm meetings, and reorder inventory based on team needs
  • Supervise communication channels between employees, employers and clients
  • Communicate with team members regarding projects
  • Manage deadlines and progress for team to ensure project is completed on time
  • Arrange, perform and document training for department personnel as required
  • Work independently and within a team on special nonrecurring and ongoing projects.
  • Maintain and update filing system for job files.
  • Prepare and maintain operations documents and reports.

**Salary Estimate:** $55,000 - $70,000 per year (dependent on experience and qualifications)



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