Administrative Support Specialist

1 day ago

Chula Vista, California, United States L3Harris Full time

Job Title: Administrative Support Specialist

Job Overview: We are seeking an experienced Administrative Support Specialist to join our team at L3Harris in Chula Vista, CA. As an Administrative Support Specialist, you will be responsible for providing administrative support to the Program Management team by establishing and maintaining project contract files, preparing technical reports, coordinating travel arrangements, processing expense reports, assisting with new hire orientation, and performing a variety of other office administrative duties.

About the Role:

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The selected candidate will need to be highly organized and detail oriented.

Key Responsibilities:

  • Establish and meticulously maintain project contract files to ensure that all contracts are easily accessible and up to date.
  • Assist Project Managers to compile data and assist in preparing technical reports for internal and external stakeholders while ensuring accuracy and adherence to specified guidelines.
  • Make travel arrangements for team members, including booking flights, accommodations, and transportation. Ensure that all travel details are communicated clearly and efficiently.
  • Prepare and submit expense reports on behalf of team members, ensuring timely reimbursement and adherence to company policies.
  • Prepare and coordinate visit requests for military installations in strict accordance with their specific policies.
  • Reconcile project revenue summary with Contract budgets, POs to ensure data accuracy,
  • Assist with the coordination and implementation of new hire orientation programs to ensure a smooth onboarding process for new employees.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to quickly learn new software and systems.
  • Knowledge of security requirements at the various military installations.
  • Excellent organizational skills with the ability to prioritize tasks and handle multiple projects simultaneously.
  • Strong written and verbal communication skills.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Other duties and responsibilities as assigned.


Requirements:
  • High school diploma or equivalent with four (4) years of administrative assistant experience.
  • OR 2 years post-secondary/associates degree with zero (0) to two (2) years of administrative assistant experience.
  • Must be a US Citizen.


Salary and Benefits: The salary range for this role is $44,500 - $82,500 per year. L3Harris offers a comprehensive benefits package, including health and disability insurance, 401(k) match, flexible spending accounts, EAP, education assistance, parental leave, paid time off, and company-paid holidays.

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