Event Coordination Specialist

1 week ago


Tallahassee, United States Oak View Group Full time

Position Overview:

The Event Operations Manager will oversee all elements of designated events, ensuring a seamless experience from initial planning through to event conclusion and settlement. This role involves managing part-time staff and contributing to the development and execution of departmental policies and procedures.

Compensation: The salary range for this position is $44,000 to $48,000.

Benefits: Full-time employees are eligible for Health, Dental, and Vision insurance, a 401(k) savings plan with matching contributions, and paid time off including vacation days, sick leave, and 12 holidays.

Key Responsibilities:

  • Oversee all facets of banquets, trade shows, meetings, and various events as assigned.
  • Provide comprehensive descriptions of venue services and coordinate these services for clients.
  • Advise clients on event logistics and recommend optimal facility usage for specific functions.
  • Manage the hiring, performance evaluations, scheduling, training, and development of approximately 25 part-time staff members.
  • Create setup diagrams using AutoCAD based on event requirements for client approval.
  • Collaborate with the operations team to ensure event setups meet client specifications and comply with safety regulations.
  • Communicate effectively with the Director of Food and Beverage, chefs, and catering managers regarding event needs.
  • Prepare and distribute detailed Event Data Sheets prior to each event.
  • Update event estimates as necessary and finalize settlements post-event.
  • Demonstrate problem-solving abilities, make swift decisions, and delegate tasks while maintaining professionalism in high-pressure situations.
  • Serve as the manager on duty as scheduled.
  • Coordinate the collection and documentation of all required information for part-time event staff.
  • Develop and maintain the Parking Department's Policies and Procedures Manual as part of the overall Events Department manual.
  • Process and submit biweekly payroll for the Events Department to HR.
  • Execute all duties with a strong focus on customer service, teamwork, and dedication to the organization's mission and principles.
  • Perform additional duties as assigned.

Qualifications:

  • Preferred experience in managing banquets, trade shows, conferences, meetings, and weddings.
  • Minimum of 3-5 years of experience in a public assembly facility with supervisory responsibilities.
  • Bachelor's degree in facility management, hospitality management, business management, or a related field is preferred.
  • Excellent verbal and written communication skills in English are required.
  • Ability to work a flexible schedule, including long hours, evenings, weekends, and holidays.
  • Strong organizational skills, attention to detail, and the ability to meet strict deadlines in a fast-paced environment are essential.
  • Positive, professional, and customer-focused attitude is a must.
  • Proficiency in Microsoft Office applications and familiarity with AutoCAD is preferred.


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