Senior Executive Coordinator

2 weeks ago

Austin, Texas, United States The Town Lake Company Full time
Job Overview

Role Summary: The Executive Assistant plays a crucial role in providing comprehensive support to the CEO, ensuring efficient management of both personal and professional responsibilities.

Key Responsibilities:

Executive Support:

  • Facilitate the CEO's administrative tasks, including organization, documentation, and research.
  • Manage and coordinate complex scheduling for various engagements.
  • Oversee the CEO's professional correspondence and communications.
  • Handle logistics for meetings, events, and travel arrangements.
  • Prepare necessary materials for meetings and travel, ensuring the CEO is well-equipped.
  • Assist in prioritizing and executing the CEO's commitments and tasks.
  • Document meeting notes and follow up on action items as required.
  • Delegate tasks to appropriate team members as directed by the CEO.
  • Ensure timely execution of documents and compliance with deadlines.
  • Build and maintain relationships with key stakeholders.
  • Uphold confidentiality and discretion in all matters.
  • Exhibit professionalism and engage effectively with diverse groups.
  • Manage multiple projects and adapt to new responsibilities as needed.
  • Participate actively in company events and initiatives.

Office Management:

  • Maintain a welcoming office environment and assist visitors with professionalism.
  • Oversee office supplies and inventory management.
  • Ensure the functionality of office equipment through vendor relationships.
  • Coordinate conference room usage and maintain cleanliness.
  • Act as the primary contact for property management and vendor relations.
Qualifications:

Skills:

  • Exceptional problem-solving abilities and resourcefulness.
  • Strong organizational and project management skills.
  • Excellent written and verbal communication capabilities.
  • Ability to work independently and exercise sound judgment.
  • Detail-oriented with a focus on delivering high-quality results.
  • Proficient in Microsoft Office Suite and familiar with various digital tools.
  • Adaptable and able to thrive in a dynamic work environment.

Education and Experience:

  • Bachelor's degree required.
  • Minimum of two years of experience in an executive support role.
  • Licensed Texas notary preferred.

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