Government Affairs Support Specialist

2 weeks ago


Dallas, Texas, United States Texas Staff HQ Full time
Position: Administrative Assistant - Government Relations

Job Overview:
As an Administrative Assistant in the Government Relations department, you will play a crucial role in supporting our corporate political activities and compliance initiatives. Your responsibilities will include:

  • Administrative Duties: Oversee enterprise-wide political contributions, manage budgets, and ensure the accurate maintenance of the political contribution database and related reporting documents. Collaborate with legal teams and external compliance vendors to uphold adherence to established Policies & Procedures, as well as statutory and regulatory obligations.
  • Budget and Compliance Support: Provide administrative assistance in managing departmental budgets, lobbying efforts, and compliance tracking. Process and monitor contributions to various trade associations and nonprofit organizations.
  • Government Relations Support: Facilitate and promote the organization's federal and state advocacy agenda. This includes supporting grassroots messaging and developing educational content to enhance employee participation in advocacy initiatives. Track grassroots engagement and coordinate visits from government representatives.
  • Content Management: Prepare and update communications related to Government Relations on departmental and grassroots platforms to ensure timely access to vital information. Maintain a comprehensive policy library, including legislative session updates and year-end reports from trade associations.
  • Reporting and Advocacy Materials: Manage and refresh quarterly reporting and advocacy documentation to reflect current initiatives.

Qualifications:
  • Proficient in business software applications, particularly Microsoft Excel, PowerPoint, and Outlook.
  • Exceptional written communication abilities.
  • Strong organizational skills with a capacity to manage multiple projects simultaneously.
  • Ability to maintain confidentiality and handle sensitive information.

Note: The organization adheres to federal, state, and local laws regarding workforce vaccination requirements. Candidates may be required to provide proof of vaccination or seek exemptions as applicable. Reasonable accommodations will be made for qualified individuals with disabilities unless it results in undue hardship.

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