Association Business Manager

7 days ago

Vancouver, Washington, United States AMS, Association Management Services Full time
Job Description

Job Title: Association Business Manager

Job Type: Full-time

Pay: DOE

Schedule: Monday-Friday, Flexible Schedule available after 90 days

Why Work with AMS?

Personal and Professional Growth: As the fastest growing HOA management company in the Pacific Northwest, AMS offers limitless growth potential to all employees. You'll grow as we grow.

A Fresh Start: If you are looking to try something new, we have the tools and resources needed to help you learn the ins and outs of HOA management.

Office Culture: We strive to maintain a fantastic, supportive work environment.

Paid Volunteer Time: After your first year of employment you will receive paid volunteer hours each year to participate in TMG Cares Events that give back to the community.

Responsibilities:

  • Assists and follows directions from President of AMS, Association Management Services.
  • Confers with representatives of Homeowners' Association or Board of Directors to collaborate and determine management priorities.
  • Maintains good public relations and interacts with clients, customers, and co-workers in a positive, respectful, and professional manner at all times.
  • Maintains effective and timely communication with support team.
  • Evaluates financial status of the Association and prepares annual budgets for review.
  • Attends board meetings, presents property manager report, and assists in administrative tasks.
  • Responsible for publishing newsletters and coordinating delivery or mailings.
  • Updates the Board of Directors on CC & R's policies & procedures & provides information on current industry developments.
  • Coordinates and arranges meetings, prepares agendas, records, and transcribes minutes of meetings.
  • Coordinate meeting packets to include preparation of manager's report, prepare and mail 7 days prior to scheduled meetings.
  • Oversees Reserve Studies, researches issues, and presents Board of Directors with recommendations.
  • Determines work procedures, prepares work schedules and expedites workflow.
  • Oversees collection of monthly assessments from residents, including lien and legal notices.
  • Directs activities of On-Site Managers including maintenance, janitorial, guard, and groundskeeping staff who perform routine repairs, maintain buildings and grounds, and patrol area to maintain secure environment of complex.
  • Arranges for and obtains bids and oversees activities of contract service representatives such as landscapers, exterminators, trash collectors, major repair contractors, utility service repairers, and swimming pool management personnel.
  • Provides authorization for payment of invoices in accordance with the management contract.
  • Maintains contact with insurance carrier, fire protection, police department, and other agencies having jurisdiction over property to ensure that association is complying with codes and regulations of each agency.
  • Investigates resident disturbances, violations, or complaints, and resolves problems in accordance with regulations established by Board of Directors.
  • Manages the compliance programs as approved under the direction of the Board of Directors, including compliance inspections.
  • Performs monthly site visits to assess property.
  • Attend evening board meetings as required.
  • Participates in after-hours phone coverage per policy.
  • Responsible for daily tracking of non-billable and billable time minimum of 75% of hours worked/40 hour work week.

What We Offer:

  • Competitive salary.
  • May include ancillary pay.
  • Gas allowance of $175 per month.
  • Cell phone allowance of $40 per month.
  • Benefits package with two different medical plan options. The employer contribution is 70% of the monthly premium.
  • Vison and dental plans are available. The employer contribution is 75% of the monthly premium.
  • Exceptional training and career development, ensuring you have the necessary skills to take you exactly where you want to go.
  • Vacation accrual, 10 days per year.
  • Sick time, 1 hour every 40 hours worked.
  • 10 paid holidays.
  • $25,000 company-paid term life insurance policy.
  • Voluntary additional benefits, including insurance through AFLAC, cafeteria plan and flexible spending, short-term disability, term life, and AD&D insurance.
  • 401(k) Retirement Plan with discretionary annual company match – available after 6 months of employment during company open enrollment periods January and July of each calendar year.

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