Administrative Director

3 weeks ago


Newport Beach, California, United States Newport Beach & CompanyVisit Newport Beach Full time

Job Title: Administrative Director

Company: Newport Beach & Company/Visit Newport Beach

Job Type: Full-Time Employee

Reports To: Chief Financial Officer

Job Summary: We are seeking an experienced Administrative Director to oversee the daily administrative operations of our organization. The successful candidate will be responsible for managing multiple priorities, working effectively under pressure, and driving administrative excellence.

Key Responsibilities:

Administration

  • Review and develop operational policies, procedures, and best practices
  • Work with departments to create job descriptions and assist with HR document preparation
  • Manage administrative vendors and coordinate office maintenance
  • Issue and collect office keys, building access cards, and IT equipment
  • Assist with travel plans and prepare travel folios
  • Complete projects and special assignments

Human Resources

  • Work with the CFO to assist with onboarding and offboarding
  • Manage annual performance reviews and coordinate insurance renewals

Team Management

  • Foster a culture of cooperation and inclusion
  • Ensure effective communication and coordination across departments
  • Supervise and motivate administrative staff

Stakeholder Engagement

  • Build and maintain strong relationships with key stakeholders
  • Coordinate Executive Committee and Board of Directors meetings

Qualifications:

  • Bachelor's Degree Preferred
  • Minimum 7-10 years of experience in tourism, hospitality, or destination marketing
  • Excellent computer skills and knowledge of general office equipment
  • Strategic thinking and problem-solving capabilities
  • Exceptional written, verbal, and interpersonal skills

Benefits:

  • Hybrid Work Environment
  • 401(k) voluntary employee contribution with up to 5% company match
  • 9/80 Flexible schedule
  • Flexible Spending Account
  • 100% Company-Paid Health Insurance (employee only)

Compensation: Salary range of $75,000 to $90,000 based on experience and skill

Schedule: Monday to Friday with optional 9/80 Schedule (every other Friday off)

We are an equal opportunity employer and welcome applications from diverse candidates.



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