Administrative Director
3 weeks ago
Job Title: Administrative Director
Company: Newport Beach & Company/Visit Newport Beach
Job Type: Full-Time Employee
Reports To: Chief Financial Officer
Job Summary: We are seeking an experienced Administrative Director to oversee the daily administrative operations of our organization. The successful candidate will be responsible for managing multiple priorities, working effectively under pressure, and driving administrative excellence.
Key Responsibilities:
Administration
- Review and develop operational policies, procedures, and best practices
- Work with departments to create job descriptions and assist with HR document preparation
- Manage administrative vendors and coordinate office maintenance
- Issue and collect office keys, building access cards, and IT equipment
- Assist with travel plans and prepare travel folios
- Complete projects and special assignments
Human Resources
- Work with the CFO to assist with onboarding and offboarding
- Manage annual performance reviews and coordinate insurance renewals
Team Management
- Foster a culture of cooperation and inclusion
- Ensure effective communication and coordination across departments
- Supervise and motivate administrative staff
Stakeholder Engagement
- Build and maintain strong relationships with key stakeholders
- Coordinate Executive Committee and Board of Directors meetings
Qualifications:
- Bachelor's Degree Preferred
- Minimum 7-10 years of experience in tourism, hospitality, or destination marketing
- Excellent computer skills and knowledge of general office equipment
- Strategic thinking and problem-solving capabilities
- Exceptional written, verbal, and interpersonal skills
Benefits:
- Hybrid Work Environment
- 401(k) voluntary employee contribution with up to 5% company match
- 9/80 Flexible schedule
- Flexible Spending Account
- 100% Company-Paid Health Insurance (employee only)
Compensation: Salary range of $75,000 to $90,000 based on experience and skill
Schedule: Monday to Friday with optional 9/80 Schedule (every other Friday off)
We are an equal opportunity employer and welcome applications from diverse candidates.
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