Director of Administration

3 hours ago

Newport Beach, California, United States Newport Beach & CompanyVisit Newport Beach Full time
Job Title: Director of Administration

Join our team as a Director of Administration at Newport Beach & Company/Visit Newport Beach. This leadership role is responsible for overseeing the organization's daily administrative operations and maintaining operational excellence.

Key Responsibilities:

  • Review current office practices and develop and implement operational policies, procedures, and best practices.
  • Work with various departments to create job descriptions and assist with HR document preparation for onboarding new hires.
  • Coordinate office maintenance requirements with the property management company or outside vendors as required.
  • Responsible for issuance to and collection from employees with respect to office keys/building access cards and IT equipment.
  • Assist executives with travel plans, including booking flights, hotels, transportation, and restaurants, if needed, and prepare travel folios.
  • Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and adjusting plans.
  • Monitor the general office and make changes to increase efficiency and ensure that the office is organized and maintained.

Requirements:

  • Bachelor's Degree Preferred.
  • Minimum of 7-10 years of experience in the tourism, hospitality, or destination marketing industry.
  • Extremely proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars.
  • Excellent knowledge of general office equipment, including personal computers, multifunction copiers, and telephone systems.
  • Strategic thinking and problem-solving capabilities.
  • Exceptional written, verbal, and interpersonal skills.
  • A self-starter who takes tremendous pride in their work, a strong work ethic, and a willingness to step in to get a project done.
  • Detail-oriented and exceptional organizational and multitasking abilities.
  • Ability to manage multiple priorities and work effectively under pressure in a fast-paced, dynamic environment with a focus on achieving organizational goals.
  • Demonstrated ability to foster a collaborative and inclusive work environment.
  • Proactive and results-oriented approach to administrative management.

Benefits:

  • Hybrid Work Environment.
  • 401(k) voluntary employee contribution with up to 5% company match.
  • 401(k) automatic 3% profit sharing (no-match required).
  • 9/80 Flexible schedule.
  • Flexible Spending Account.
  • 100% Company-Paid Health Insurance (employee only).
  • 100% Company-Paid Dental, Vision, Disability, and Life insurance.
  • Paid Time Off.
  • Paid Holidays.
  • New Employee Referral Program.
  • Education/Tuition Reimbursement.
  • Wellness Benefit.
  • Stay & Play Benefit.
  • Auto Allowance.
  • Cell Phone Reimbursement.
  • Home Internet Stipend.

Compensation: Salary range of $75,000 to $90,000 based on experience and skill.

Schedule: Monday to Friday with optional 9/80 Schedule (every other Friday off).

  • Administrative Services Director

    3 days ago

    Hermosa Beach, California, United States City of Hermosa Beach Isai Full time

    Job SummaryThe City of Hermosa Beach Isai seeks an experienced and skilled Administrative Services Director to lead the Administrative Services Department. This is a key leadership position that requires a strong understanding of finance, human resources, and risk management principles.Key ResponsibilitiesPlan, direct, and manage the activities and...

  • Administrative Services Director

    4 weeks ago

    Hermosa Beach, California, United States City of Hermosa Beach Isai Full time

    Job SummaryWe are seeking an experienced and skilled Administrative Services Director to join our team at the City of Hermosa Beach Isai. The successful candidate will be responsible for planning, directing, and managing the activities and operations of the Administrative Services Department, including finance and human resources/risk management.Key...

  • Administrative Support Specialist

    4 weeks ago

    Newport Beach, California, United States Atria Senior Living Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Atria Senior Living. As an Administrative Assistant, you will provide administrative support to the Community Business Director and other team members, ensuring the smooth operation of our community.Key ResponsibilitiesAssist the Community Business...

  • Administrative Coordinator

    4 weeks ago

    Newport Beach, California, United States Atria Signature - Newport Beach Full time

    About Atria Senior LivingWe create communities where employees thrive in their work, helping our residents thrive in their homes. Our mission is to enhance the lives and exceed the expectations of those we serve every day.Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Atria Senior Living. As an...

  • Director of Patient Care Services

    4 weeks ago

    Newport Beach, California, United States Full Spectrum Search Group Full time

    Job Title: Director of Patient Care ServicesFull Spectrum Search Group is a leading healthcare recruiting agency specializing in long-term care leadership and healthcare administration. We are seeking an experienced Director of Patient Care Services or RN Clinical Supervisor for a trusted Home Health and Hospice operator in Newport Beach, CA.Job Summary:We...

  • Director of Patient Care Services

    3 weeks ago

    Newport Beach, California, United States Full Spectrum Search Group Full time

    Job Title: Director of Patient Care ServicesWe are seeking an experienced Director of Patient Care Services or RN Clinical Supervisor to join our team at Full Spectrum Search Group.About the Role:The successful candidate will be responsible for managing the health delivery systems within the community, adhering to all applicable regulations, policies, and...

  • Administrative Coordinator

    2 days ago

    Newport Beach, California, United States Atria Signature - Newport Beach Full time

    About Atria Senior LivingWe're a community-driven organization that fosters growth and development for our team members. Our goal is to create a supportive environment where employees can thrive in their work and help our residents thrive in their homes.Job SummaryWe're seeking a highly organized and detail-oriented Administrative Assistant to join our team....

  • Director of Nursing

    3 weeks ago

    Newport Beach, California, United States SCARS Management Services Full time

    Job Title: Director of NursingAt SCARS Management Services, we are seeking a highly skilled and experienced Director of Nursing to lead our nursing team and contribute to our mission of excellence in patient care.Job Summary:The Director of Nursing will oversee all nursing operations at SCARS Management Services, ensuring the delivery of high-quality care...

  • Administrative Coordinator

    4 days ago

    Newport Beach, California, United States Atria Signature - Newport Beach Full time

    About Atria Senior LivingWe create communities where employees thrive in their work, helping our residents thrive in their homes. Our mission is to enhance the lives and exceed the expectations of those we serve every day.Job SummaryWe are seeking an Administrative Assistant to join our team at Atria Signature - Newport Beach. As a valued member of our...

  • Administrative Coordinator

    4 weeks ago

    Long Beach, California, United States University of Southern Mississippi Full time

    Job SummaryThis position provides academic, operational, and administrative support to the School of Leadership Director, faculty, staff, and students. As the first point of contact, the successful candidate will be responsible for managing School calls, emails, mail distribution, and office visitors.Key ResponsibilitiesActs as academic support for the...

  • Director of Patient Care Services

    4 weeks ago

    Newport Beach, California, United States Full Spectrum Search Group Full time

    Job Title: Director of Patient Care ServicesFull Spectrum Search Group is a leading healthcare recruiting agency specializing in long-term care leadership and healthcare administrators. We are dedicated to connecting exceptional operators and candidates.We are seeking an experienced Director of Patient Care Services or RN Clinical Supervisor for a reputable...

  • Administrative Coordinator

    4 weeks ago

    Long Beach, California, United States University of Southern Mississippi Full time

    Job SummaryThis position is responsible for providing academic, operational, and administrative support to the School of Leadership Director, faculty, staff, and students. The successful candidate will serve as the first point of contact for anyone within the School, University community, and general public.Key ResponsibilitiesProvide academic support to the...

  • Legal Administrative Assistant

    3 weeks ago

    Newport Beach, California, United States Law Office of Susan A. Katzen Full time

    Job OpportunityWe are seeking a highly skilled and detail-oriented Legal Administrative Assistant to join our team at the Law Office of Susan A. Katzen. As a key member of our staff, you will provide exceptional administrative support to our attorneys and clients, ensuring seamless communication and efficient case management.ResponsibilitiesManage front...

  • Legal Administrative Assistant

    3 days ago

    Newport Beach, California, United States Law Office of Susan A. Katzen Full time

    Job Title: Legal Administrative Assistant/ReceptionistWe are seeking a highly organized and detail-oriented Legal Administrative Assistant/Receptionist to join our team at the Law Office of Susan A. Katzen. As the main point of contact for clients, you will be responsible for managing essential administrative tasks, delivering outstanding customer service,...

  • Ambulatory Surgery Center Director

    3 weeks ago

    Newport Beach, California, United States Clinical Management Consultants Full time

    Ambulatory Surgery Center Administrator OpportunityWe are seeking an experienced Ambulatory Surgery Center Administrator to lead our team in Southern California. As a key member of our organization, you will be responsible for overseeing daily operations, including staffing, scheduling, compliance, survey readiness, budgeting, and more.Key...

  • Senior IT Systems Administrator

    2 days ago

    Newport Beach, California, United States Gillian Executive Search Full time

    Job Title: Senior IT Systems AdministratorOur client, a leading real estate corporation, is seeking a highly skilled Senior IT Systems Administrator to join their team. As a key member of the IT department, you will be responsible for providing advanced technical support for complex hardware and software issues.Key Responsibilities:Lead large IT projects,...

  • Administrative Assistant

    3 days ago

    Newport Beach, California, United States Law Office of Susan A. Katzen Full time

    Job Title: Legal Administrative Assistant/ReceptionistWe are seeking a highly organized and detail-oriented Legal Administrative Assistant/Receptionist to join our team at the Law Office of Susan A. Katzen. As the primary point of contact for our clients, you will provide exceptional customer service, manage administrative duties, and support our attorneys...

  • Medical Director

    3 days ago

    Newport Beach, California, United States Hoag Health System Full time

    About the RoleThe Medical Director will play a pivotal role in shaping the future of Hoag Health System's Movement Disorders Program, dedicated to elevating care standards and community service. As a key member of the Hoag medical staff, this role will span from performing outpatient clinical care in an office-based setting to spearheading the program's...

  • Director of Development, Heart and Vascular

    11 hours ago

    Newport Beach, California, United States Hoag Memorial Hospital Presbyterian Full time

    Job SummaryThe Director of Development, Heart and Vascular will lead major gift fundraising efforts for Hoag's Jeffrey M. Carlton Heart & Vascular Institute. This experienced fundraising leader will build a pipeline of support for major and principal level gifts to advance the institute's mission.Key Responsibilities* Develop and manage a portfolio of major...

  • Director of Development and Philanthropy

    4 days ago

    Newport Beach, California, United States Hoag Memorial Hospital Presbyterian Full time

    Job SummaryWe are seeking a highly skilled and experienced Director of Development and Philanthropy to lead our major gift fundraising efforts for Hoag's Jeffrey M. Carlton Heart & Vascular Institute. The successful candidate will be responsible for developing and executing a comprehensive fundraising strategy to secure major gifts and build a pipeline of...