Corporate Administrative Professional
12 hours ago
Overview: Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. With a presence in 18 offices across the globe, we represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations.
About the Role: We are seeking an experienced Executive Assistant to join our Corporate Group in Salt Lake City. As an integral member of our team, you will provide specialized and administrative support to our attorneys, practice area, clients, and the firm, ensuring client services and satisfaction are attained in all areas.
Responsibilities:
- Provide general administrative support including email management, calendar updates, contract review, and document preparation.
- Draft letters, transmittal letters, and standard memoranda, as well as proofread and edit complex legal documents.
- Utilize current applications (e.g., Litera Transact, DocuSign, Contract Express) and demonstrate thorough knowledge of how to use them effectively.
- Submit names of potential clients, draft engagement letters, and prepare new matter forms.
- Provide telephone coverage, deliver messages, and arrange conference calls with clients and outside parties.
- Coordinate meetings, reserve conference rooms, and manage travel arrangements.
- Organize and maintain client and workroom files, and ensure timely closing of client files.
- Assist attorneys with administrative tasks, seminars registration, and timekeeping in the firm's systems.
- Review prebills, correct narratives, and prepare draft invoices.
- Compile business development materials for pitches and RFPs.
- Perform special projects and other duties as assigned.
Requirements:
- Prior law firm experience preferred.
- Bachelor's degree or equivalent experience preferred.
- Minimum 3 years of experience in an executive assistant role.
- Proficiency in Microsoft Office Suite and PDF program.
- Strong word processing skills, familiarity with legal terminology, and ability to generate a large volume of work.
- Excellent communication skills, spelling, punctuation, and grammar.
- Ability to exercise initiative, problem-solving, and decision-making skills.
- Flexibility to work under pressure and overtime on short notice.
Benefits: We offer a highly competitive salary and benefits package, including a hybrid attendance policy. The anticipated pay range for this position is $37.33 - $50.51 per hour, plus overtime and a discretionary year-end merit bonus based on performance.
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