Executive Support Specialist

17 hours ago


Salt Lake, Utah, United States Wilson Sonsini Full time

About Wilson Sonsini: As the premier legal advisor to technology, life sciences, and other growth enterprises, we have a broad spectrum of practices that allow our staff exceptional opportunities for professional achievement and career growth.

About the Job: We are seeking an experienced Executive Assistant to join our Corporate Group in Salt Lake City. This is a hybrid opportunity that requires the candidate to work in the office at least 3 days a week following a hybrid attendance policy.

Key Responsibilities:

  • Administrative support to attorneys, practice area, clients, and the firm.
  • Email management, calendar updates, contract review, and document preparation.
  • Drafting letters, transmittal letters, and standard memoranda.
  • Utilizing current applications (e.g., Litera Transact, DocuSign, Contract Express).
  • Submitting names of potential clients, drafting engagement letters, and preparing new matter forms.
  • Providing telephone coverage, delivering messages, and arranging conference calls.
  • Coordinating meetings, reserving conference rooms, and managing travel arrangements.
  • Organizing and maintaining client and workroom files.
  • Assisting attorneys with administrative tasks, seminars registration, and timekeeping.
  • Reviewing prebills, correcting narratives, and preparing draft invoices.
  • Compiling business development materials for pitches and RFPs.
  • Performing special projects and other duties as assigned.

Requirements:

  • Prior law firm experience preferred.
  • Bachelor's degree or equivalent experience preferred.
  • Minimum 3 years of experience in an executive assistant role.
  • Proficiency in Microsoft Office Suite and PDF program.
  • Strong word processing skills, familiarity with legal terminology, and ability to generate a large volume of work.
  • Excellent communication skills, spelling, punctuation, and grammar.
  • Ability to exercise initiative, problem-solving, and decision-making skills.
  • Flexibility to work under pressure and overtime on short notice.

Salary and Benefits: The anticipated pay range for this position is $37.33 - $50.51 per hour, plus overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package, including a hybrid attendance policy.



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