Executive Support Specialist
17 hours ago
About Wilson Sonsini: As the premier legal advisor to technology, life sciences, and other growth enterprises, we have a broad spectrum of practices that allow our staff exceptional opportunities for professional achievement and career growth.
About the Job: We are seeking an experienced Executive Assistant to join our Corporate Group in Salt Lake City. This is a hybrid opportunity that requires the candidate to work in the office at least 3 days a week following a hybrid attendance policy.
Key Responsibilities:
- Administrative support to attorneys, practice area, clients, and the firm.
- Email management, calendar updates, contract review, and document preparation.
- Drafting letters, transmittal letters, and standard memoranda.
- Utilizing current applications (e.g., Litera Transact, DocuSign, Contract Express).
- Submitting names of potential clients, drafting engagement letters, and preparing new matter forms.
- Providing telephone coverage, delivering messages, and arranging conference calls.
- Coordinating meetings, reserving conference rooms, and managing travel arrangements.
- Organizing and maintaining client and workroom files.
- Assisting attorneys with administrative tasks, seminars registration, and timekeeping.
- Reviewing prebills, correcting narratives, and preparing draft invoices.
- Compiling business development materials for pitches and RFPs.
- Performing special projects and other duties as assigned.
Requirements:
- Prior law firm experience preferred.
- Bachelor's degree or equivalent experience preferred.
- Minimum 3 years of experience in an executive assistant role.
- Proficiency in Microsoft Office Suite and PDF program.
- Strong word processing skills, familiarity with legal terminology, and ability to generate a large volume of work.
- Excellent communication skills, spelling, punctuation, and grammar.
- Ability to exercise initiative, problem-solving, and decision-making skills.
- Flexibility to work under pressure and overtime on short notice.
Salary and Benefits: The anticipated pay range for this position is $37.33 - $50.51 per hour, plus overtime and a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package, including a hybrid attendance policy.
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