Administrative Coordinator

3 weeks ago


Philadelphia, Pennsylvania, United States Hunter Wave LLC Full time
Office Manager Role

At Hunter Wave LLC, we are seeking an experienced Office Manager to oversee the administrative functions of our Philadelphia office. The ideal candidate will have prior administrative experience working in an office supporting multiple levels of employees. They should present an accessible and approachable tone as well as have excellent communication skills.

Key Responsibilities:
Order and maintain all office-related supplies, including furniture, letterhead, and new supplies as needed. Deliver or order food or drinks as needed for events.
Organize company events, meetings, and conferences. Supervise, monitor, and delegate work to administrative staff as needed. Create a system for the team to be able to locate and review any files or records. Organize onboarding programs for new employees. Create and maintain the office budget.
Arrange and book travel and accommodations. Respond to correspondence, complaints, and inquiries. Provide backup support to other administrative staff as needed, including answering phones, sorting and distributing mail, and preparing documents.

Requirements:
A high school diploma or equivalent is required; an Associate degree is preferred. Three years of previous office management experience and superb communication skills are necessary for this role.

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