Current jobs related to Administrative Coordinator - Austin, Texas - Volt

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States Austin Transit Partnership Full time

    Job Title: ATP Administrative CoordinatorThe Austin Transit Partnership is seeking a highly skilled and experienced Administrative Coordinator to join our team. As a key member of our executive support team, you will provide advanced administrative support to our Executive Vice Presidents and Senior Vice Presidents.Key Responsibilities:Provide day-to-day...

  • Administrative Coordinator

    2 weeks ago

    Austin, Texas, United States EMPLOYEES RETIREMENT SYSTEM Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to provide advanced administrative support and coordination to the Employees Retirement System's Benefits Communications Division (BCOM).Key Responsibilities Provides senior-level administrative assistance and coordination to the Benefits Communications (BCOM) director, assistant director,...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Event Management and Administrative SupportThe University of Texas at Austin seeks an experienced administrative professional to provide support for the Moritz Center for Societal Impact. This role will oversee event management, administrative tasks, and account support for the Center.Key Responsibilities:Coordinate event logistics, including scheduling,...

  • Administrative Coordinator

    3 weeks ago

    Austin, Texas, United States Volunteer Healthcare Clinic Full time

    Job SummaryThe Volunteer Healthcare Clinic is seeking a highly organized and detail-oriented Administrative Coordinator to oversee the day-to-day operations of the office. This individual will be responsible for managing administrative tasks, providing exceptional customer service, and ensuring the smooth operation of the clinic.Key Responsibilities:Manage...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States City of Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist to provide administrative support to the HR and Finance Divisions at the City of Austin. The successful candidate will serve as the HR/Finance Single Point of Contact (SPOC) and be responsible for a variety of administrative tasks, including maintaining calendars,...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States Lone Star Ranch & Riding Club Full time

    Job Title: Administrative AssistantLocation: Austin, TexasType: Full-TimeReports to: Events ManagerJob Summary:Lone Star Ranch & Riding Club, a premier working ranch in the heart of Austin, Texas, is seeking a highly organized and detail-oriented Administrative Assistant to support the planning and coordination of events, manage bookings, and handle...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States Meade Engineering Full time

    {"title": "Administrative Coordinator", "description": "Job SummaryMeade Engineering is seeking an experienced Administrative Coordinator to support our engineering project management team. As a key member of our team, you will be responsible for preparing project documentation, managing administrative tasks, and providing exceptional support to our project...

  • Administrative Coordinator

    3 weeks ago

    Austin, Texas, United States City of Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist to provide administrative support to the HR and Finance Divisions. The successful candidate will serve as the HR/Finance Single Point of Contact (SPOC) and be responsible for coordinating mail and package deliveries, preparing memos and correspondence, and managing...

  • Administrative Coordinator

    2 months ago

    Austin, Texas, United States Acutronic USA Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Acutronic USA. In this role, you will be responsible for managing administrative tasks, overseeing office procedures, and supporting staff to enhance efficiency and productivity.Key ResponsibilitiesProvide administrative support to various...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States Thales Full time

    Job Title: Administrative AssistantThales is seeking an experienced Administrative Assistant to provide exceptional support to our senior leadership team based in Austin or in remote locations in the US.Key Responsibilities:Manage and prioritize calendars for the Executives assigned to you.Plan and coordinate domestic and international flights, hotel...

  • Administrative Coordinator

    3 weeks ago

    Austin, Texas, United States Meade Engineering Full time

    About the RoleMeade Engineering is seeking an Administrative Coordinator to support our engineering project management team. As a key member of our team, you will be responsible for preparing project documentation, managing administrative tasks, and providing exceptional support to our team members.Key ResponsibilitiesPrepare and maintain project...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to provide administrative, logistical, and operational support to CAPS and TALC. The successful candidate will be responsible for coordinating in-person and virtual events, managing event registration, and providing exceptional guest service.Key...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to provide administrative, logistical, and operational support to CAPS and TALC. The successful candidate will be responsible for coordinating in-person and virtual events, managing event registration, and providing exceptional guest service.Key...

  • Administrative and HR Coordinator

    1 month ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:The Administrative and HR Coordinator plays a critical role in supporting the Center for Health Emergency Preparedness and Response (CHEPR) by overseeing human resources functions and daily administrative operations.Key Responsibilities:Plans, directs, and oversees human resources functions, including travel, purchasing, information technology,...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Key Responsibilities:As the primary administrative assistant for the Kay Bailey Hutchison Energy Center, you will provide operational support to multiple staff members, academic directors, and affiliated faculty. Your duties will include submitting and processing required UT documentation, utilizing existing UT procurement systems, and coordinating travel...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States EMPLOYEES RETIREMENT SYSTEM Full time

    Job Title: Administrative Coordinator - ERSAt Employees Retirement System, we are seeking an experienced Administrative Coordinator to join our team. As a key member of our Benefits Communications Division, you will provide advanced administrative support and coordination, ensuring the smooth operation of our office.Responsibilities:Provide senior-level...

  • Administrative and HR Coordinator

    1 month ago

    Austin, Texas, United States Dept of State Health Services Full time

    Job Description: The Administrative and HR Coordinator plays a crucial role in planning, directing, and overseeing human resources functions and daily administrative operations for the Center for Health Emergency Preparedness and Response (CHEPR). This position is responsible for coordinating travel, purchasing, information technology, training, bill...

  • Administrative Coordinator

    3 weeks ago

    Austin, Texas, United States The University of Texas at Austin Full time

    Job SummaryThe University of Texas at Austin is seeking an experienced Administrative Coordinator to provide administrative support to the senior leadership of Extended Education Ventures. The successful candidate will be responsible for managing special projects, coordinating meetings and events, and providing exceptional customer service to internal and...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at the University of Texas at Austin. The successful candidate will be responsible for providing administrative support to the Registrar's office, including coordinating the exchange of information with the campus community, conducting research and...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States University of Texas at Austin Full time

    Job SummaryThis role is responsible for providing administrative support to the Residence Life department at the University of Texas at Austin. The successful candidate will be the first point of contact for students, staff, and visitors, and will be responsible for managing the front office, answering phone calls, and responding to emails.Key...

Administrative Coordinator

2 months ago

Austin, Texas, United States Volt Full time
Job Summary

Volt is seeking a highly organized and detail-oriented Customer Engagement and Events Assistant to join our team. As a key member of our events team, you will be responsible for coordinating tasks with show leaders, handling event contracts, and maintaining payment records.

Key Responsibilities
  • Coordinate tasks with show leaders (Marketing Communications, Sales Managers, and Tradeshow Manager)
  • Handle event contracts, layout, logistics, and agenda coordination
  • Maintain payment records and review final invoices for Marketing Communications
  • Book hotels, meeting rooms, hospitality suites, and arrange food and beverage for meetings and hospitality functions
  • Gather all product, literature, booth graphics, etc., and coordinate shipment to tradeshows and events
  • Obtain show mailing or email lists for show promotions
  • Enter leads into Salesforce and Eloqua
  • Unpack products and tradeshow assets after the show
  • Review and process trade show requests
  • Order replacements for existing inventory in disrepair
  • Assist with other catering orders, assembling gift baskets, printing badges, diplomas, shirt packets, etc.
  • Manage webinar scheduling and execution in support of business interactions with external customers
Requirements
  • A 2-year associate degree or higher
  • 1-2 years of professional onsite office experience or event planning
  • Technology marketing background (a plus)
  • Proficiency in Excel and PowerPoint
  • Experience with Salesforce (preferred) and Eloqua (a plus)
  • Strong organizational and detail-oriented skills
  • Ability to lift up to 40 lbs and use a cart
Benefits
  • Health, dental, vision, term life, short-term disability, AD&D, 401(k), sick time, and other types of paid leaves (as required by law)
  • Employee Assistance Program (EAP)

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates.