Administrative Coordinator
4 days ago
Thales is seeking an experienced Administrative Assistant to provide exceptional support to our senior leadership team based in Austin or in remote locations in the US.
Key Responsibilities:- Manage and prioritize calendars for the Executives assigned to you.
- Plan and coordinate domestic and international flights, hotel accommodations, transportation, and itineraries.
- Prepare and submit expense reports according to company policies and procedures.
- Plan and coordinate meetings: logistics, budget, agendas, presentations, catering, etc., for the Executives and their teams.
- Assist with the coordination and execution of special projects and initiatives assigned by the Chief of Staff.
- Provide general administrative support, invoices, mail, and supply ordering around the office as needed.
- Associates degree or equivalent work experience.
- At least + years' work experience in a prior administrative role in a business environment.
- Proficiency in Microsoft Office Suite and other relevant software applications.
- Excellent interpersonal and communication skills with a professional demeanor.
- Ability to prioritize work, be detail-oriented, meet deadlines, and function as an integral part of a team with minimal supervision.
- Maintain confidentiality and handle sensitive information with discretion.
- Elective Health, Dental, Vision, FSA/HSA, Voluntary Life and AD&D, Whole Group Life w/LTC, Critical Illness, Hospital Indemnity, Accident Insurance, Legal Plan, Identity Theft, and Pet Insurance.
- Retirement Savings Plan after 30 days of employment with a company contribution and a match, and with no vesting period.
- Company paid holidays and Paid Time Off.
- Company provided Life Insurance, AD&D, Disability, Employee Assistance Plan, and Well-being Program.
Thales champions inclusion and we believe diversity strengthens the fabric of our culture. We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
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