Administrative Coordinator
3 days ago
Location: Austin, Texas
Type: Full-Time
Reports to: Events Manager
Job Summary:Lone Star Ranch & Riding Club, a premier working ranch in the heart of Austin, Texas, is seeking a highly organized and detail-oriented Administrative Assistant to support the planning and coordination of events, manage bookings, and handle scheduling needs.
Key Responsibilities:- Scheduling & Bookings:
- Manage bookings for public trail rides, corporate events, and private excursions.
- Coordinate the schedules of wranglers, event staff, and ranch resources, ensuring optimal efficiency and guest satisfaction.
- Handle rescheduling requests, cancellations, and booking modifications.
- Event Coordination:
- Assist in the planning and organization of events, including corporate gatherings, private parties, and ranch activities.
- Work closely with the event team to ensure all logistics are handled efficiently and on time.
- Administrative Duties:
- Maintain and organize digital files, spreadsheets, and documentation related to ranch activities.
- Prepare and distribute event itineraries, booking confirmations, and schedules.
- Assist with invoicing, payments, and other general administrative tasks.
- Guest Relations:
- Serve as a point of contact for guest inquiries, providing excellent customer service via phone and email.
- Ensure a smooth and welcoming booking process, addressing any concerns or special requests from clients.
- Proficiency in Google Suite (Docs, Sheets, Calendar, Gmail, etc.).
- Strong organizational skills with attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple tasks and prioritize effectively in a dynamic environment.
- Customer service experience preferred.
- Ability to work independently and collaborate as part of a team.
- Must be local to Austin, TX area.
- Previous experience in event coordination, scheduling, or administrative roles.
- Familiarity with ranch operations or hospitality is a plus.
- Competitive salary based on experience.
We appreciate your interest in joining our team. To apply, please submit a resume and cover letter (or letter of interest) to [insert contact information]. Please use the subject line of your First Last Name - Administrative Assistant Application. We will only consider applications through this format and will reach out to you if we decide to move forward with your application. Please do not call our offices for hiring updates. Also, please note that we are a private ranch and you may not stop by without an appointment.
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