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Administrative Coordinator

2 months ago

Newport Beach, United States 50191 Hub International Insurance Services Inc. Full time

About Us

HUB International Limited is a leading insurance broker with over 530 offices across North America. We're committed to providing our customers with peace of mind through tailored insurance solutions and unrelenting advocacy.

Job Summary

We're seeking an Administrative Assistant to join our team. As the face of HUB, you'll provide a warm greeting to visitors and staff, offering support and guidance as needed. This role involves a mix of high-touch customer service, administrative support, and technical prowess.

Responsibilities

  • Opening and closing the office
  • Answering and directing phone calls
  • Processing key cards, transponders, and fitness center paperwork for new hires
  • Assisting with event coordination, lunches, and other on-site activities
  • Ordering nameplates for new employees
  • Assisting clients with identifying their servicer in the system
  • Processing mail and adding currency to the postage machine
  • Assisting with check processing
  • Ordering office supplies, including coffee and tea
  • Ensuring copy machines are working and coordinating repairs with vendors
  • Validating parking for guests
  • Coordinating janitorial services requests with the property manager
  • Other general support responsibilities

Requirements

  • 3+ years of general office experience
  • Exceptional customer service experience
  • Demonstrated computer proficiency with Outlook and Microsoft Office Suite
  • Keen attention to detail
  • Demonstrated organizational skills

About Us

We're an equal opportunity and affirmative action employer that values diversity and inclusion. We're committed to creating a workplace where everyone feels welcome and valued.

How to Apply

If you're passionate about delivering exceptional customer service and supporting a dynamic team, we encourage you to apply. Please contact our US Recruiting Team at 1-800-555-5555 for accommodation requests or to inquire about the application process.