Executive Business Partner, Executive Engagement

4 weeks ago

Kirkland, Washington, United States Pivotal Ventures Inc. Full time

Pivotal Ventures Inc. is seeking a highly skilled and experienced professional to join our Executive Engagement team as an Executive Business Partner. In this role, you will provide exceptional operational support to our organization's principal, ensuring smooth and effective operations of the team.

The Executive Business Partner will be responsible for providing administrative and organizational support to the Vice President, Executive Engagement, including proactive problem-solving, time programming, and strategic counsel. You will also be responsible for tracking requests, calendar management, agenda planning, and support with travel planning, logistics, and expense tracking.

This role requires a positive, solutions-oriented approach, a high caliber of oral and written communication skills, the ability to work collaboratively and effectively with others, and strategic project management skills. You will need to be a flexible, adaptable self-starter, comfortable juggling multiple tasks and priorities while supporting the Vice President, Executive Engagement, and the work of the Executive Engagement team.

Key Responsibilities:

  • Provide executive administrative support to the Vice President, Executive Engagement
  • Lead special projects and other duties as assigned
  • Act as strategic thought partner to the VP to optimize team operations
  • Support the VP in ensuring timely and accurate tracking in the CRM
  • Serve as Executive Engagement Leadership Team Secretariat working closely with the VP to ensure both teams deliver on their core mission and overall responsibilities
  • Plan, program, implement, and handle logistics for leadership meetings, including off-site team-building events
  • Actively and strategically participate in both shaping and exhibiting the qualities that engender team success and a productive, positive team culture

Requirements:

  • 5-7 years' experience in business management/administration support, including some experience managing budgets
  • Experience in the following industries preferred: hospitality, public relations, high-tech, human resources, travel, and/or event management
  • Ability to anticipate and solve problems, including to offer creative solutions when faced with challenges
  • Exceptional interpersonal, written, and oral communication skills with the ability to gather/aggregate information and deliver high-quality presentations that are complete, concise, and accurate
  • Demonstrated attention to detail in composing, typing, and proofing materials
  • High integrity, sound judgment in decision-making, and discretion with confidential matters and sensitive information
  • Proficiency in using Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote, and SharePoint)
  • Ability to react well under pressure and maintain a positive, cooperative, and professional attitude under a variety of circumstances

Benefits:

  • Hourly compensation range for this role is from $52
  • Benefits include medical, dental, vision, life, long-term disability, and long-term care insurance, fertility benefit, backup caregiving solution, 144 hours of vacation, 96 hours of sick leave, 401k, HSA, FSA, discretionary annual target performance bonus, and more

How to Apply:

To apply, send your application via the Pivotal Ventures Careers page. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Pivotal values diversity and is strongly committed to providing equal employment opportunity for all employees and all applicants seeking employment.

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