Executive Business Partner, Executive Engagement

4 weeks ago

Kirkland, Washington, United States Pivotal Ventures Inc. Full time

Pivotal Ventures Inc. is seeking a highly skilled and experienced Executive Business Partner to provide exceptional operational support to the organization's principal.

The ideal candidate will have a proven track record of administrative support in a dynamic, fast-paced environment and be able to maintain confidentiality and privacy during sensitive situations.

The Executive Business Partner will be responsible for providing strategic calendar management, travel planning and booking, creating and reconciling the VP's expense reports, and representing the VP and the team as needed in internal meetings.

The role requires a positive, solutions-oriented approach, a high caliber of oral and written communication skills, the ability to work collaboratively and effectively with others, and strategic project management skills.

The Executive Business Partner will also serve as the Executive Engagement Leadership Team Secretariat, working closely with the VP to ensure both teams deliver on their core mission and overall responsibilities.

The ideal candidate will have 5-7 years' experience in business management/administration support, including some experience managing budgets, and be proficient in using Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote, and SharePoint).

Pivotal Ventures Inc. values diversity and is strongly committed to providing equal employment opportunity for all employees and all applicants seeking employment.

Responsibilities:

  • Provide executive administrative support to the Vice President, Executive Engagement.
  • Lead special projects and other duties as assigned.
  • Act as strategic thought partner to the VP to optimize team operations.
  • Support the VP in ensuring timely and accurate tracking in the CRM.
  • Serve as Executive Engagement Leadership Team Secretariat.
  • Plan weekly team meetings in partnership with VP.
  • Plan and organize regular team building activities, in compliance with company policies.
  • Support the VP in tracking and celebrating team milestones and colleagues' major life events.
  • Work with operations and leadership to implement annual external partner gifting.
  • Manage team's internal SharePoint website, OneNote Notebooks, Teams channels, and email distribution lists.
  • Manage and use MSFT Teams to record and organize team's shared files.
  • Develop and implement administrative standards, policies, and document management systems that optimize the team's regular workflow.
  • Lead the Executive Engagement team's financial management, including driving creation of the annual budget and leading ongoing tracking and financial oversight.
  • Coach team members on Workday standard processes and advise on their monthly expense reporting.
  • Oversee contract management and execution for Executive Engagement team vendors.

Requirements:

  • 5-7 years' experience in business management/administration support, including some experience managing budgets.
  • Proven track record of administrative support in a dynamic, fast-paced environment.
  • Maintain confidentiality and privacy during sensitive situations.
  • Exceptional organization and time management skills.
  • Ability to anticipate and solve problems.
  • Exceptional interpersonal, written and oral communication skills.
  • Proficient in using Microsoft Office (Outlook, Word, Excel, PowerPoint, OneNote, and SharePoint).
  • Ability to react well under pressure and maintain a positive, cooperative and professional attitude under a variety of circumstances.
  • Openness and willingness to learn.
  • A well-developed sense of humor and ability to work with a diverse team of individuals.
  • A commitment to Pivotal's Equity & Belonging work and living our equity principle daily.

Benefits:

  • Medical, dental, vision, life, long-term disability and long-term care insurance.
  • Fertility benefit.
  • Backup caregiving solution.
  • 144 hours of vacation.
  • 96 hours of sick leave.
  • 401k.
  • HSA.
  • FSA.
  • Discretionary annual target performance bonus.

How to Apply:

To apply, send submit your application via the Pivotal Ventures Careers page.

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