Front Desk Coordinator

3 days ago


Hoffman Estates, Illinois, United States Vistex Full time
Receptionist Job Description

The Receptionist is a vital role at Vistex, responsible for managing all incoming calls, guests, and correspondence at our corporate headquarters. This position requires a positive, reliable, and flexible individual who can thrive in a fast-paced work environment.

Key Responsibilities:
  • Answer incoming calls and direct them to the appropriate personnel
  • Act as a liaison between property management and the Vistex team, creating work orders as needed
  • Greet and direct customers, vendors, remote employees, and guests as they arrive at the main reception area
  • Process incoming and outgoing mail, and distribute as necessary
  • Create FedEx shipments for all departments and notify employees of their deliveries
  • Assist with meeting setup, conference room scheduling, and other administrative tasks as needed
  • Maintain the internal phone and extension list, as well as a log of temporary access cards for employees and guests
  • Prepare new hire materials and review and update reception procedures to fit company needs
  • Participate in the emergency response team

About Vistex:

Vistex is a leading provider of business solutions, helping companies like Coca-Cola, Sony, and Grainger manage their promotions, rebates, and incentives. Our platform gives business leaders the visibility they need to drive growth and reduce costs. If you're a motivated and detail-oriented individual who is passionate about delivering exceptional customer service, we encourage you to apply for this exciting opportunity.



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