Payroll Operations Director
6 days ago
Vaco is seeking a highly skilled Payroll Manager to join our team. As a key member of our Controllers team, you will be responsible for overseeing accurate payroll processing and executing strategic initiatives.
Key Responsibilities- Payroll Operations: Oversee the entire payroll process, from data entry to payment, ensuring accuracy and compliance with federal, state, and local regulations.
- Strategic Initiatives: Collaborate with internal stakeholders to identify areas for improvement and implement process enhancements to increase efficiency and reduce costs.
- Stakeholder Management: Develop and maintain strong relationships with HR, Benefits, Compensation, Operations, Accounting, and AP teams to ensure seamless communication and collaboration.
- Payroll System Management: Maintain and improve the ADP Workforce Now environment, including pay codes, security permissions, internal controls, tax compliance, and remediation.
- Reporting and Analytics: Prepare and create custom reports from ADP, compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
- Special Pay and Deductions: Manage special pay or deductions, including annual/special bonuses, relocation, reimbursements, and other supplemental wages.
- Payroll Liabilities: Approve the calculation of payroll liabilities, including federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
- Payroll Audits: Oversee and manage retirement plan audits (401K / PEP), review form 5500, workers compensation audit, and salary testing in conjunction with retirement plans.
- Client Satisfaction: Maintain a high rate of client satisfaction through quality service and effective communication.
- Compliance and Risk Management: Ensure payroll operates in compliance with federal, state, and local legal requirements and identify areas for improvement to mitigate risk.
- Team Collaboration: Establish and maintain positive working relationships with internal teams and clients, promoting a culture of respect and confidentiality.
- Education and Experience: Bachelor's degree and 10+ years of relevant payroll experience, with at least 5 years of experience managing staff (family office, wealth management industry experience preferred).
- Certifications: Certified Payroll Professional (CPP) certification.
- ADP Workforce Now Experience: Experience with ADP Workforce Now is preferred.
- Customer Service Mindset: A customer service mindset and professional demeanor are essential for success in this role.
- Leadership and Collaboration: Proven leadership skills, with the ability to work collaboratively with all levels of employees and stakeholders.
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