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Payroll Coordinator/UEC Payroll Analyst
2 months ago
This is a full-time, non-exempt, benefited position in the UEC Payroll Department at CSUSB. The Payroll Lead will work independently to analyze and interpret payroll, CalPERS, labor, and tax law, and enforce and implement them through policy and procedures.
Key Responsibilities- Analyze and interpret payroll, CalPERS, labor, and tax law to ensure compliance and accuracy.
- Communicate with Payroll company (Paylocity) to ensure system configuration meets California and Federal Labor Laws.
- Maintain taxation on earning, deduction, and accrual codes for payroll data processing.
- Collaborate with HR on data transfer for payroll processing.
- Audit and reconcile payroll data prior to payroll transmit and complete payroll processing.
- Complete post-payroll audits and prepare financial reporting for accounting and audit purposes.
- Develop and distribute quarterly vacation accrual reports for project directors and sponsored programs.
- Provide complex accounting data from payroll system to General Ledger.
- Ensure accuracy of all employee and employer deductions.
- Set the percentage of fringe benefits for UEC with the approval of Executive Director.
- Support Project Directors in preparing new year budget on labor cost.
- Lead UEC Payroll staff in processing disbursements of fringe benefits.
- Ensure tax filing accuracy and quarterly filing of 941 and yearly filing of W2s for each auxiliary.
- Liaison to CalPERS and support Actuarial and audit requirements for each auxiliary.
- Stay in compliance with the State of California Controller office to report unclaimed property for each auxiliary.
- Collaborate with Faculty affairs and college analysts to ensure People Soft Faculty Additional Pay requests are submitted for approval.
- Collaborate with shared service teams, including Human Resources, Finance, SMSU, ASI, and other business partners.
- Configure and maintain Time Clock system for staff employees to meet CalPERS, Tax and Labor Law requirements.
- Train and lead the UEC Payroll team.
- Bachelor's degree and/or the equivalent training and administrative work experience.
- Five to six years of related experience.
- Strong analytical skills to interpret and apply rules and regulations.
- Knowledge in budget and accounting procedures.
- Computer programming skills to configure and maintain payroll system.
- Ability to use a broad range of technology, including Microsoft Office and Adobe Sign.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to exercise initiative, flexibility, good judgment, and discretion.
- Ability to communicate and maintain professional and cooperative working relationships.
- Organizational and time-management skills with the ability to work under pressure.
- Ability to demonstrate knowledge and understanding of working in a university environment.
- Ability to effectively use applicable information systems and applications.
- Ability to apply expertise in advanced theories, principles, methods, and practices.
- Medical, Dental, Vision, Flex Cash option.
- CalPERS Retirement and CalPERS 457.
- Group Term Life/Accidental Death & Dismemberment (AD&D).
- Holidays & Personal Holiday.
- Vacation and Sick pay accruals.
- Educational Assistance Benefit.
- Workers' Compensation, Unemployment Insurance, State Disability Insurance.
