Administrative Services Assistant
1 week ago
Just People, Inc. is a private, not-for-profit organization that provides a wide range of support services to adults with developmental disabilities, mental illnesses, and head injuries.
We strive to instill personal pride in every individual we serve. It is a privilege to serve a community that is positive and full of life. The bright smiles throughout our program remind us how lucky we are.
Join Our Team
The ideal candidate will exhibit high standards, excellent communication skills, and have the ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure success in this multi-faceted role. The Administrative Assistant will work closely with the CEO and Vice President.
Responsibilities- Provide administrative support to the CEO and Vice President
- Organize and schedule appointments and meetings
- Maintain contact lists and databases
- Produce and distribute correspondence, memos, letters, and reports
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system for member files
- Order office supplies and materials
- Submit and reconcile expense reports
- Provide information by answering questions and requests
- Generate reports and statistics
- Handle multiple projects and tasks
- Prepare and monitor invoices and financial documents
- Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Write letters and reports on behalf of other office staff
- Cover the reception desk when necessary
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Resolve administrative problems and issues
- Receive, sort, and distribute the mail
- Maintain up-to-date employee holiday records
- Coordinate repairs to office equipment
- Greet and assist visitors to the office
- Photocopy and print out documents on behalf of other colleagues
- Provide polite and professional communication
- Implement clerical duties and administrative processes
- Conduct data entry and record-keeping
- Previous experience in an administrative role
- Strong interpersonal, customer service, and communication skills
- Ability to multitask and prioritize tasks
- Proficient in Google and Microsoft Office
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