Procurement Administrative Specialist

2 weeks ago

Norcross, Georgia, United States Ole Mexican Foods, INC Full time
Job Overview

At Ole Mexican Foods, INC, we are dedicated to crafting the highest quality Authentic Mexican inspired products, prioritizing excellence and freshness. We consider it a privilege to be part of your dining experience, and we aim to assist families in creating enjoyable and genuine culinary moments.

POSITION SUMMARY:

The Procurement Administrative Specialist plays a crucial role in supporting the Atlanta Procurement Team. This position primarily focuses on the data entry of purchase orders and the organization of procurement processes, ensuring effective communication with suppliers regarding the shipment of ingredients and packaging materials.

KEY OBJECTIVES:

  • Collaborate with the procurement team to develop effective purchasing strategies while actively participating in sourcing suppliers and acquiring products, equipment, and services.
  • Coordinate with the receiving department to verify that purchased goods are being delivered as expected, and liaise with inventory management to ensure accurate requisition understanding. This role is essential for the proper execution of procurement, receiving, and inventory stock processes, as well as facilitating payment processing.

PREFERRED QUALIFICATIONS:

  • Familiarity with inventory and supply chain management principles.
  • Demonstrated problem-solving abilities.
  • Strong mathematical skills.

PRIMARY RESPONSIBILITIES:

  • Oversee daily procurement, receiving, and inventory management activities.
  • Manage supplier relationships and negotiate contracts, pricing, and timelines.
  • Maintain an organized supplier database, purchase records, and relevant documentation.
  • Collaborate with inventory control to assess and manage inventory requirements.
  • Facilitate procurement for manufacturing equipment and machinery.
  • Ensure all procured items adhere to established quality standards and specifications.
  • Assist in resolving Accounts Payable issues related to vendor invoices and documentation.
  • Follow up on certificates of analysis and any necessary product return documentation.
  • Prepare cost estimates and oversee budget management.
  • Contribute to the enhancement of purchasing systems and processes.
  • Train new staff on procurement procedures and the use of purchasing systems.

SKILLS AND COMPETENCIES:

  • Proficiency in Microsoft Office Suite, particularly Excel and Word; experience with GP Dynamics is advantageous.
  • Exceptional communication skills, both written and verbal, with the ability to collaborate effectively across departments and with suppliers.
  • Strong critical thinking and negotiation capabilities.
  • Fluency in English is required; bilingual proficiency in English and Spanish is a plus.
  • Excellent planning and organizational skills.
  • Ability to work independently and manage multiple tasks efficiently.

Job Type: Full-time

Benefits:

  • 401(k) with matching contributions
  • Paid Time Off (PTO)
  • Comprehensive Dental, Health, Life, and Vision Insurance

Please note that a negative pre-employment drug test is a requirement for employment, and a probationary period will be in effect from the start date.

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