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Administrative Support Specialist

2 months ago

Norcross, Georgia, United States CTC Plumbing Services LLC Full time
Job Overview

We are looking for an Administrative Support Specialist to become a vital part of our team at CTC Plumbing Services LLC. In this role, you will undertake various clerical and administrative tasks that are essential for the smooth operation of our business.

Key Responsibilities:

  • Coordinate and arrange appointments for management and field personnel.
  • Oversee and manage communications, including emails, faxes, and customer correspondences.
  • Research and procure job materials while exploring new suppliers and deals.
  • Maintain comprehensive contact lists for clients and vendors.
  • Handle incoming phone calls with professionalism.
  • Establish and maintain organized filing systems.
  • Execute additional office duties as required.
  • Manage invoicing processes and ensure accurate reconciliation.
  • Prepare quotes and generate estimates for services.

Qualifications:

  • Prior experience in office administration or related fields is preferred.
  • Strong ability to prioritize tasks and manage multiple responsibilities.
  • Exceptional written and verbal communication skills.
  • Meticulous attention to detail.
  • Excellent organizational capabilities.
  • Ability to work collaboratively and proactively.
  • Strong problem-solving and analytical skills.
  • Effective decision-making abilities.
  • Good listening and interpersonal skills.
  • Proficient in stress and time management.
  • Customer service experience is a plus.
  • Familiarity with invoicing and dispatching is advantageous.