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Administrative Assistant IV

2 months ago

South San Francisco, California, United States Select Source International Full time
Job Summary

We are seeking an experienced Administrative Assistant IV to join our team at Select Source International. This role will provide administrative support to our Occupational Health Nurse and contribute to the development and implementation of employee health support programs.

Key Responsibilities
  • Coordinate medical surveillance programs, including scheduling examinations and maintaining medical documentation.
  • Review and verify invoices for services rendered by third-party occupational health clinics.
  • Assist with scheduling appointments, such as ergonomic evaluations and respirator fit testing.
  • Conduct environmental, health, and safety laboratory inspections and identify non-compliance.
  • Screen incoming requests for OHS and EHS support and route them to the appropriate staff.
  • Enter data into electronic systems for work-related injury/illness and workers' cases, medical surveillance records, and training.
  • Assure confidentiality of personal health information and comply with HIPAA regulations.
Requirements
  • At least 3 years of experience working in a GXP environment or Research & Development environment.
  • Working knowledge of Cal/OSHA regulations, specifically COVID-19 Prevention Non Emergency Regulation.
  • Knowledge of medical terminology and ability to manage priorities and adjust work flow to meet team needs.
  • Excellent organizational and communication skills, with experience working cross-functionally with other team members.
  • Strong computer skills, including Microsoft Office suite and experience with electronic medical systems and training compliance systems.