Senior Administrative Assistant
4 weeks ago
Sutro Biopharma is seeking a highly skilled Senior Administrative Assistant to provide diverse administrative support to PAD/Quality leadership and members of their team. This role involves interacting and supporting multiple leaders within the PAD/Quality team, including exposure to sensitive information. The ideal candidate will possess considerable use of tact, diplomacy, discretion, and judgment.
Key Responsibilities- Provide administrative support to PAD and Quality leadership, including managing complex schedules, travel arrangements, meetings, and conferences.
- Arrange travel and organize meetings for invited speakers and consultants.
- Work with PAD/Quality leadership to organize and schedule candidate interviews.
- Represent Sutro in a highly professional manner.
- Facilitate logistics around external and internal meetings.
- Follow up and deadline tracking when necessary.
- Handle highly confidential information.
- Work closely with senior leadership and interface with colleagues at all levels of the organization with an understanding of the company structure, goals, and best practices.
- Work independently and within the administrative team on a variety of projects. Manage special projects as necessary. Answer and screen incoming calls.
- Work collaboratively with the Executive Assistant team and Sutro colleagues.
- High School diploma or equivalent, college degree preferred with a minimum of ten years of administrative experience, preferably in biotechnology, pharmaceutical, or healthcare company. Previous experience supporting C-Level executives is preferred.
- The ability to prioritize, multi-task, and perform efficiently under time constraints.
- A high level of interpersonal skills and judgment to handle sensitive and highly confidential situations. A positive demeanor, continual poise, tact, and diplomacy are required.
- Analytical ability is essential to gather and summarize data for reports and find solutions to various administrative problems.
- Proficient use of Microsoft Office Suite (Word, Excel, PowerPoint, Access) as well as Outlook and familiarity navigating the internet.
- Self-motivated, proactive, resourceful, and capable of working independently or in a highly collaborative team environment.
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