Administrative Coordinator
1 week ago
Reports To: Executive Director and Director of Operations
FLSA Status: Non-Exempt
Hours: 37.5 hours non-exempt staff position. Some evening/weekend flexibility required for center special events.
Benefits: Health insurance, PTO, holiday pay, 401K
Summary: Responsible for providing support to the executive director, admin staff and supporting Center programs and activities.
Salary: $39,000 - $40,000
Duties and Responsibilities:- Assists with general office duties as deemed necessary by executive director or other administrative staff.
- Supports the development of written documents, including newsletters, fund appeals, and grant applications.
- Inputs data for reports to provide program support.
- Assists with ordering supplies and maintaining inventory.
- Develops forms, flyers, and other required documents.
- Contacts individuals to handle maintenance and repair of equipment.
- Helps plan and organize special meetings, events, board meetings, and other special events.
- Takes notes or minutes of meetings.
- Supports program staff to ensure safe operations of the Center.
- Performs all other duties as assigned by the executive director or administrative staff.
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
- The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Computer Skills:
- To perform this job successfully, an individual should have a strong knowledge of Microsoft office suite including excel.
- Willingness to learn additional software programs as necessary to support Center function.
- Be an accurate typist and proofread documents to ensure accuracy.
- Language Ability:
- Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
- Ability to write reports, business correspondence, and procedure manuals.
- Math Ability:
- Ability to calculate figures and amounts such as discounts, interest, proportions, percentages using a calculator.
- Reasoning Ability:
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Education/Experience:
- Associate's degree (A. A. / A. S.) or equivalent from two-year college or technical school; or equivalent combination of education and experience.
- Certificates and Licenses:
- Valid driver's license and transportation to work site or meetings.
- Ability to pass background check.
- Knowledge, Skills, and Other Abilities:
- Superior customer service skills.
- Ability to edit and proof documents.
- Ability to work with a variety of individuals and skill levels.
- Ability to think analytically and solve problems.
- Ability to exercise good judgment.
- Ability to compose professional letters independently.
- Friendly and approachable personality.
- Excellent written and verbal communication skills.
- Superb organizational skills.
- Detail oriented.
- Ability to maintain reliable transportation.
- Strong multi-tasking skills.
- Professionalism.
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