Senior Administrative Coordinator

2 weeks ago


Syracuse, New York, United States Equiliem Full time

Position Title:
Administrative Assistant III

Role Overview:


Deliver extensive administrative assistance to senior executives, managers, and teams, overseeing intricate tasks and enhancing the overall productivity of office functions.


Key Responsibilities:
1. Oversee executive schedules, coordinating appointments, meetings, and travel logistics.
2. Organize and facilitate meetings, conferences, and special events, including all necessary arrangements and material preparation.
3. Compose, review, and refine correspondence, reports, presentations, and various documents.
4. Manage and prioritize incoming phone calls, emails, and inquiries, addressing them efficiently and professionally.
5. Maintain and refresh filing systems, databases, and contact directories, ensuring precision and accessibility.
6. Prepare and reconcile expense documentation, monitor budgets, and process financial invoices.
7. Serve as a liaison between executives, staff, clients, and external partners.
8. Assist in the onboarding process for new hires and provide necessary training and support.

Essential Qualifications:
- Bachelor's degree in Business Administration, Office Management, or a related discipline.
- 6-9 years of advancing experience in administrative support roles, with growing responsibilities.
- Advanced skills in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Strong communication and interpersonal abilities, exhibiting a high degree of professionalism.
- Outstanding organizational and time management skills, with the capacity to multitask and prioritize effectively.
- Keen attention to detail and accuracy in document preparation and data handling.
- Capability to manage sensitive information with confidentiality and discretion.
- Proactive problem-solving abilities and the capacity to work independently with minimal oversight.

Desirable Skills:
- Certification in Office Administration or a related field.
- Familiarity with project management tools (e.g., Microsoft Project, Asana).
- Knowledge of office equipment operation and maintenance.
- Understanding of basic accounting principles and software (e.g., QuickBooks).
- Ability to quickly adapt to new technologies and software applications.

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