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Senior Administrative Coordinator

2 months ago

Syracuse, New York, United States Equiliem Full time

Job Title:
Administrative Assistant III

Role Overview:


Deliver extensive administrative assistance to senior executives, managers, and teams, overseeing intricate tasks and enhancing the overall productivity of office functions.


Key Responsibilities:
  • Oversee executive schedules, arranging appointments, meetings, and travel logistics.
  • Organize and facilitate meetings, conferences, and special events, including all necessary preparations and materials.
  • Compose, review, and refine correspondence, reports, presentations, and various documents.
  • Filter and prioritize phone calls, emails, and inquiries, addressing them efficiently and professionally.
  • Maintain and refresh filing systems, databases, and contact directories, ensuring precision and accessibility.
  • Prepare and reconcile expense reports, monitor budgets, and process invoices.
  • Serve as a liaison between executives, employees, clients, and external partners.
  • Assist in the onboarding process for new hires and provide necessary training and support.

Essential Qualifications:
  • Bachelor's degree in Business Administration, Office Management, or a related discipline.
  • 6-9 years of relevant experience in administrative support roles, demonstrating increasing levels of responsibility.
  • Advanced skills in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Outstanding communication and interpersonal abilities, exhibiting a high degree of professionalism.
  • Exceptional organizational and time management skills, with the capacity to multitask and prioritize effectively.
  • Meticulous attention to detail and accuracy in document preparation and data management.
  • Ability to manage sensitive information with confidentiality and discretion.
  • Proactive problem-solving capabilities and the ability to work autonomously with minimal oversight.

Desirable Skills:
  • Certification in Office Administration or a related field.
  • Familiarity with project management tools (e.g., Microsoft Project, Asana).
  • Knowledge of office equipment operation and maintenance.
  • Understanding of basic accounting principles and software (e.g., QuickBooks).
  • Ability to quickly adapt to new technologies and software applications.