Senior Administrative Coordinator
2 weeks ago
Position Title:
Administrative Assistant III
Key Responsibilities:
Deliver extensive administrative assistance to senior executives, managers, and teams, overseeing intricate tasks and enhancing the overall productivity of office functions.
Core Duties:
1. Oversee executive schedules, arranging appointments, meetings, and travel logistics.
2. Organize and facilitate meetings, conferences, and special events, including all logistical aspects and material preparation.
3. Compose, review, and refine correspondence, reports, presentations, and various documents.
4. Manage and prioritize incoming phone calls, emails, and inquiries, addressing them efficiently and professionally.
5. Maintain and refresh filing systems, databases, and contact directories, ensuring precision and accessibility.
6. Prepare and reconcile expense reports, monitor budgets, and handle invoice processing.
7. Serve as a liaison between executives, staff, clients, and external partners.
8. Assist in the onboarding process for new hires and provide necessary training and support.
Essential Qualifications:
- Bachelor's degree in Business Administration, Office Management, or a related discipline.
- 6-9 years of progressive experience in administrative support roles, demonstrating increasing levels of responsibility.
- Advanced expertise in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
- Outstanding communication and interpersonal skills, exhibiting a high degree of professionalism.
- Exceptional organizational and time management skills, with the capability to multitask and prioritize effectively.
- Strong attention to detail and accuracy in document preparation and data management.
- Ability to manage sensitive information with confidentiality and discretion.
- Proactive problem-solving abilities and the capacity to work independently with minimal oversight.
Desirable Skills:
- Certification in Office Administration or a related field.
- Familiarity with project management tools (e.g., Microsoft Project, Asana).
- Knowledge of office equipment operation and maintenance.
- Understanding of basic accounting principles and software (e.g., QuickBooks).
- Ability to quickly adapt to new technologies and software applications.
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