Project Coordinator

1 week ago

Alabama, United States White-Spunner Construction Full time

The Assistant Project Manager plays a vital role in supporting the Project Manager with all administrative and technical aspects of construction initiatives. This position involves assisting in contract management, change orders, submittals, procurement, project financial setup and updates, and scheduling to ensure that projects are executed with quality, profitability, safety, and timeliness in mind. A constant focus on exceeding customer expectations is essential by providing support to the Project Manager throughout all phases of assigned projects.

Key Responsibilities:

  • Support the Project Manager in identifying necessary resources including personnel, tools, equipment, materials, and internal services for each project.
  • Assist with Preconstruction Services to gather, assess, and track information and reports concerning all costs associated with assigned projects.
  • Collaborate with the Project Manager to establish the construction schedule and an organizational responsibilities matrix at the commencement of each project.
  • Help in the creation and management of project budgets.
  • Contribute to the preparation of bid packages and subcontractor scopes of work; organize subcontractor pre-work meetings, document minutes, and ensure follow-up.
  • Adhere to the stipulations of owner contracts, including bonds, fees, notifications, schedules, reporting, and costs.
  • Assist the Project Manager in defining roles for processing submittals, particularly taking charge of more complex trades when staffing is limited.
  • Ensure all necessary documentation from subcontractors and suppliers is completed at designated times before and during the project.
  • Establish and maintain communication channels with suppliers and other key stakeholders to confirm that all materials, supplies, tools, equipment, and personnel are secured and delivered as required.
  • Engage with all suppliers and subcontractors to ensure they comprehend performance standards related to established schedules or plans and specifications. In the event of performance issues, coordinate with the Project Manager on appropriate measures.
  • Participate in all mandatory periodic planning, progress, and closeout meetings with project staff and other key individuals to address project concerns, challenges, and unexpected situations that may arise with subcontractors, suppliers, or customer changes.
  • Evaluate progress against the schedule, compare actual costs to estimates, verify compliance with plans and specifications, review any issues, and ensure the quality of work aligns with contract specifications and company standards.
  • Oversee the project closeout process to resolve all financial obligations, demobilize resources, and transition the project to the customer.

Qualifications:

  • Bachelor's degree in Construction Management, Building Science, Engineering, or a related field, along with 4 to 6 years of experience in leadership roles on various project sizes preferred. A minimum of 7 years in the construction sector is required.
  • Exhibit leadership capabilities with a readiness to confront challenges, resolve issues, and inspire others.
  • Ability to manage multiple projects simultaneously, meet various deadlines, and network effectively with staff, management, and clients.
  • Proficient in using personal computers (PC) and company communication tools, including email, internet, and Microsoft applications (e.g., Word, Excel, Office, Outlook).
  • Exceptional written and verbal communication skills.
  • Detail-oriented with strong analytical abilities.

White-Spunner Construction is an equal opportunity employer, committed to hiring the best-qualified individuals without regard to race, color, religion, creed, age, sex, gender preference, sexual orientation, pregnancy, national origin, ancestry, marital status, disability status, or veteran status, in accordance with applicable laws. We maintain a drug-free workplace, and all prospective employees are subject to successful completion of a pre-employment drug screening.

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