Project Coordinator

2 months ago

Alabama, United States White-Spunner Construction Full time

The Assistant Project Manager plays a vital role in supporting the Project Manager by overseeing all administrative and technical aspects of construction initiatives. This position involves assisting in various activities related to contract management, change orders, submissions, procurement, project financial setups, and updates, as well as scheduling to ensure that projects are executed efficiently, profitably, safely, and on time. A strong emphasis is placed on fulfilling and surpassing client expectations by providing comprehensive support to the Project Manager throughout all phases of assigned projects.

Key Responsibilities:

  • Collaborate with the Project Manager to identify necessary resources, including personnel, tools, equipment, materials, and internal services for each project.
  • Assist in Preconstruction Services by preparing, reviewing, and monitoring financial reports related to all costs associated with assigned projects.
  • Support the Project Manager in developing construction schedules and an organizational responsibilities matrix at the commencement of each project.
  • Contribute to the creation and management of project budgets.
  • Help prepare bid packages and define subcontract scopes of work; organize subcontractor pre-work meetings, document minutes, and ensure follow-up.
  • Adhere to the stipulations of owner contracts, including bonds, fees, notifications, schedules, reporting, and costs.
  • Assist the Project Manager in clarifying responsibilities for processing submissions, particularly for more complex trades when staffing is limited.
  • Ensure all required documentation from subcontractors and suppliers is completed at the appropriate stages before and during the project.
  • Establish and maintain communication channels with suppliers and key personnel to confirm that all materials, supplies, tools, equipment, and personnel are procured and delivered as needed.
  • Engage with all suppliers and subcontractors to ensure they are aware of performance standards related to established schedules or plans and specifications. In the event of performance issues, coordinate with the Project Manager to determine the appropriate course of action.
  • Participate in all mandatory planning, progress, and closeout meetings with project staff and other key stakeholders to address project concerns, challenges, and unexpected situations that may arise.
  • Monitor project progress against the schedule, compare actual costs to estimates, verify compliance with plans and specifications, review any issues, and ensure the quality of work aligns with contract specifications and company standards.
  • Oversee the project closeout process to finalize all financial obligations, demobilize resources, and transition the project to the client.

Qualifications:

  • Bachelor's degree in Construction Management, Building Science, Engineering, or a related field, along with 4 to 6 years of experience in leadership roles on projects of varying sizes preferred. A minimum of 7 years in the construction sector is required.
  • Exhibit strong leadership abilities with a willingness to tackle challenges, resolve issues, and inspire others.
  • Proficient in managing multiple projects, meeting various deadlines, and networking with staff, management, and clients.
  • Demonstrated proficiency in using personal computers (PC) and company communication tools, including email, internet, and Microsoft Office products (e.g., Word, Excel, Outlook).
  • Exceptional written and verbal communication skills.
  • Detail-oriented with strong analytical capabilities.

White-Spunner Construction is an equal opportunity employer committed to hiring the most qualified candidates without regard to race, color, religion, creed, age, sex, gender preference, sexual orientation, pregnancy, national origin, ancestry, marital status, disability status, or veteran status, in accordance with applicable laws. We maintain a drug-free workplace and require all prospective employees to successfully complete a pre-employment drug screening.

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