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Project Coordinator
2 months ago
The Assistant Project Manager plays a vital role in supporting the Project Manager with all administrative and technical aspects of construction initiatives. This position is essential in ensuring that projects are executed efficiently, profitably, safely, and within the designated timeframe. The focus remains on fulfilling and surpassing client expectations by aiding the Project Manager across various project dimensions.
Key Responsibilities:
- Collaborates with the Project Manager to identify necessary resources, including personnel, tools, equipment, materials, and internal services for each project.
- Assists in Preconstruction Services by preparing, reviewing, and monitoring all cost-related information and reports for assigned projects.
- Supports the Project Manager in establishing construction schedules and defining organizational responsibilities at the commencement of each project.
- Contributes to the creation and management of project budgets.
- Helps in preparing bid packages and defining subcontract scopes of work; organizes subcontractor pre-work meetings, documents minutes, and follows up on action items.
- Ensures compliance with owner contract requirements, including bonds, fees, notifications, schedules, reporting, and costs.
- Assists the Project Manager in outlining responsibilities for processing submittals, taking ownership of complex trades when staffing is limited.
- Verifies that all necessary documentation from subcontractors and suppliers is completed at the appropriate stages before and during the project.
- Establishes effective communication channels with suppliers and key stakeholders to ensure timely acquisition and delivery of materials, supplies, tools, equipment, and personnel.
- Maintains communication with all suppliers and subcontractors to ensure clarity on performance standards related to schedules and specifications. Coordinates with the Project Manager to address any performance issues that may arise.
- Participates in all mandatory planning, progress, and closeout meetings with project staff and other key stakeholders to discuss project concerns, challenges, and unexpected situations involving subcontractors, suppliers, and customer changes.
- Monitors project progress against the schedule, compares actual costs to estimates, checks compliance with plans and specifications, reviews issues, and ensures the quality of work meets contract specifications and company standards.
- Oversees the project closeout process to resolve all financial obligations, demobilize resources, and transition the project to the client.
Qualifications:
- Bachelor's degree in Construction Management, Building Science, Engineering, or a related field, with 4 to 6 years of experience in leadership roles on diverse projects preferred. A minimum of 7 years in the construction sector is required.
- Exhibits strong leadership capabilities with a readiness to tackle challenges, resolve issues, and inspire team members.
- Ability to manage multiple projects simultaneously, meet various deadlines, and engage effectively with staff, management, and clients.
- Proficient in using personal computers (PC) and company communication tools, including email, internet, and Microsoft applications (e.g., Word, Excel, Office, Outlook).
- Exceptional written and verbal communication skills.
- Detail-oriented with strong analytical abilities.
White-Spunner Construction is committed to equal employment opportunities and seeks to fill every position with the most qualified candidate, regardless of race, color, religion, creed, age, sex, gender preference, sexual orientation, pregnancy, national origin, ancestry, marital status, veteran status, or disability status, in accordance with applicable laws. We maintain a drug-free workplace, and all prospective employees must successfully complete a pre-employment drug screening.
