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Administrative Coordinator

2 months ago

Daphne Alabama, United States Dewberry Full time

About the Role:

Dewberry is seeking a highly organized and detail-oriented Office Manager/Administrator to support our Daphne, AL office. As a key member of our team, you will provide administrative support to project managers and technical teams, ensuring the smooth operation of our office.

Key Responsibilities:

  • Assist Office Manager and Department Heads in managing day-to-day logistics, including office supplies and equipment.
  • Provide administrative support to project managers and technical teams, including preparing spreadsheets, memos, and reports.
  • Welcome and prepare for visitors and guests, ensuring a positive first impression.
  • Manage inventory of office equipment and supplies, ordering new supplies as needed.
  • Ensure all production equipment is stocked with backup supplies and in good working order.
  • Check break room frequently and ensure facilities are clean and in good working order.
  • Assist Project Manager Deputy with sending out invoices, managing contract documents, and processing project reports and collections/payments.
  • Coordinate meetings and events for projects, preparing materials and setting up Teams meetings.
  • Manage shipping and couriers, as well as coordinate and manage office improvements and repairs.
  • Check daily correspondence and track office assets and inventory.
  • Archive projects/documents, track equipment maintenance, and support onboarding of new staff.
  • Handle sensitive information with complete discretion and manage travel for professional staff and senior managers.
  • Respond to and communicate with clients via phone, email, and in-person with professionalism and sensitivity.

Requirements:

  • Bachelor's degree or equivalent experience required.
  • 5+ years of experience in the field or in a related area preferred.
  • Strong proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
  • Notary in Alabama preferred, or ability to obtain notary within 6 months.
  • Interest in learning about the civil/environmental engineering industry, which will allow for growth potential.
  • Strong work ethic, excellent time management skills, and proactive mindset.
  • Ability to work independently while following instructions and pre-established guidelines to perform the functions of the job.