Accounts Receivable Supervisor/Construction
2 weeks ago
Creative Financial Staffing is representing a prominent organization in the environmental sustainability sector seeking a skilled Accounts Receivable Supervisor to enhance their team.
- The Accounts Receivable Supervisor will oversee and guide the operations of the Billing and Accounts Receivable division for a reputable construction firm.
- This role involves managing a high volume of transactions across multiple divisions.
- Join a well-regarded company known for its positive culture, comprehensive benefits, and collaborative team environment.
- Offers include 401K, medical, dental, and vision coverage.
- Directs the Accounts Receivable team responsible for billing and collections, generating necessary reports as required.
- Ensures the accuracy and timely preparation of client invoices.
- Facilitates training initiatives for new hires and identifies ongoing training needs for existing staff.
- Guarantees the prompt completion and distribution of customer invoices.
- Conducts audits as necessary or as requested by division leaders, accounting manager, or CFO.
- Manages the collection process, regularly reviewing accounts receivable aging to ensure timely payments. Documents collection calls within the ERP system and sets collection targets for the team, monitoring progress weekly.
- Investigates customer discrepancies and overdue amounts, assigning collections to appropriate team members for swift payment resolution.
- Makes informed decisions regarding account activities in line with established authority levels, consulting with division leaders on matters affecting customer relations.
- Escalates unresolved issues promptly and recommends solutions to mitigate future challenges.
- Prepares reports and conducts root cause analyses to keep the Controller informed of results and opportunities to reduce outstanding receivables.
- Collaborates with other department leaders as necessary.
- Maintains and updates customer account records in the required software, adding new clients and revising existing client information.
- Processes contracts, lien waivers, and insurance documentation.
- Ensures the Accounts Receivable team issues credit and debit memos in accordance with company policies and guidelines.
- Ensures compliance with local, state, and federal regulations.
- Assists with additional tasks and special projects as assigned by the Accounting Manager.
- Performs other related duties as required or assigned.
- Maintains overdue invoices at a maximum of 3 Days Sales Outstanding (DSO).
- Ensures a stable billing and collections workforce.
- Achieves a very low error rate in invoicing (specific rate to be determined) and resolves discrepancies immediately with the assistance of division managers.
- Prior experience in Accounts Receivable management is preferred.
- Strong written and verbal communication abilities.
- Excellent organizational and time management skills.
- Proficient in Microsoft Office Suite or similar applications.
- Experience with large-scale ERP systems.
- A minimum of 4 years of relevant experience is required.
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