Operations Assistant

1 week ago


Dallas, Texas, United States PrincePerelson & Associates Full time
About the Role

We are seeking a highly organized and professional Executive Support Specialist to support our clients team in a dynamic and fast-paced environment.

This role involves working closely with senior management, coordinating complex schedules, and managing a variety of administrative tasks to ensure smooth operations.

About the Organization

This opportunity is with a leading global financial services organization renowned for its commitment to excellence and innovation.

The company serves a diverse client base, including corporations, institutions, and individuals, and is dedicated to fostering a collaborative and supportive work environment.

Key Responsibilities
  • Provide administrative support to senior executives and teams
  • Manage complex calendars, prioritize meeting requests, and handle logistics
  • Coordinate high-level internal and external meetings and conference calls
  • Arrange domestic and international travel, process expense reports
  • Prepare and distribute correspondence, reports, and other documents
  • Onboard new hires and manage contingent worker processes
  • Handle confidential information with discretion and professionalism
  • Assist with time reporting, billing processes, and maintaining supply inventory
  • Support ad-hoc projects and participate in group event planning
Qualifications
  • Minimum of 3 years experience in a similar role
  • Exceptional interpersonal and communication skills
  • High attention to detail and ability to manage multiple tasks under pressure
  • Strong problem-solving skills and ability to work independently
  • Proficient in MS Word, Excel, PowerPoint, and Outlook
  • Ability to maintain a high level of integrity and confidentiality


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