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Operations Assistant

2 months ago

Dallas, Texas, United States Southwestern Medical Foundation Full time
Job Summary

The Office & Operations Coordinator serves as a key liaison between the organization and its stakeholders, ensuring seamless daily operations and a positive impression of the Southwestern Medical Foundation. This role requires a high level of administrative expertise, cultural awareness, and ability to work effectively in a fast-paced environment.

Key Responsibilities
  • Communication and Coordination

Develop and maintain relationships with various constituents, including prominent university and community leaders, donors, and other respected stakeholders.

Administrative Support

Provide high-level administrative support to ensure teams work efficiently and physical workspaces meet the needs of the internal team.

Receptionist Duties

Perform daily receptionist duties, including opening and closing the office, greeting visitors, answering and screening incoming calls, and taking and relaying messages.

Logistics and Event Planning

Coordinate logistics of in-office meetings, including audio/visual set-up and organizing refreshments and meals.

Administrative Tasks

Prepare correspondence and documents, receive/sort emails, U.S. mail, deliveries, and errands daily.

Office Management

Manage office operations to ensure the office has adequate supplies, necessary equipment, and personnel support.

Special Projects

Support the planning, implementing, tracking, and evaluating of office procedures and special projects under the direction of the Senior Director of Operations.

Requirements
  • Qualifications

At least three years of progressively responsible administrative/office management experience. Associate or bachelor's degree or equivalent combination of training and experience.

Physical Requirements

The physical requirements and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.