Front Desk Associate

2 months ago

Washington, Washington, D.C., United States AI Squared Full time
Job Summary

The Administrative Assistant will serve as the primary point of contact for visitors and clients at the AI Squared office, providing a welcoming and professional experience. This role involves managing office operations, front desk duties, and supporting interior design and styling projects. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a flair for design and presentation.

Key Responsibilities
  • Front Desk Duties:
    • Greets visitors and clients, ensuring a professional reception area.
    • Answers and directs phone calls, takes messages, and handles general inquiries.
  • Office Administration:
    • Manages office supplies inventory, places orders, and ensures supplies are stocked and organized.
    • Assists with the coordination of office events and meetings, including scheduling and preparing materials.
    • Maintains office records and files, ensuring they are accurate and up-to-date.
  • Interior Design and Styling Support:
    • Supports interior design and styling projects, including sourcing materials and assisting with setup.
  • Marketing and Social Media:
    • Manages and updates the company's social media accounts, including creating and posting content.
  • Administrative Support:
    • Assists with basic administrative tasks such as data entry, photocopying, and scanning documents.
    • Ensures the office environment is clean, organized, and aesthetically pleasing.
    • Provides support to the Office Manager and other departments as needed.
    Requirements
    • Education and Experience:
      • High school diploma or equivalent required; Associate's degree or certification in office administration, interior design, or a related field preferred.
      • Previous experience in a receptionist or office manager role is desirable.
    • Skills and Abilities:
      • Strong organizational skills with a keen attention to detail.
      • Excellent verbal and written communication skills.
      • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment.
      • Experience in interior design, styling, or a related field is preferred.
      • Proficiency in social media platforms and content creation.
      • Ability to handle multiple tasks and prioritize effectively.
      • Strong interpersonal skills and a professional demeanor.
      • Ability to work independently and as part of a team.
      Physical Requirements
      • Prolonged periods sitting at a desk and working on a computer.
      • Must be able to lift up to 25 pounds at times.

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