Lead Administrative Operations Specialist
1 week ago
"Pursue Your Passion, Shape Your Future"
Compensation:
$26.13/hour
This is a non-exempt (hourly) role.
Compensation is determined by educational background, skill set, experience, and internal equity considerations.
This position requires on-site presence five days a week.About Us
At the County of Mecklenburg, we offer the opportunity to cultivate a career that reflects your individuality, supported by an inclusive culture and advanced technology to help you thrive.
We value YOUR distinct voice and perspective to enhance the County of Mecklenburg Public Health's mission.Join us in creating an outstanding experience for yourself and contributing to a healthier community for everyone.
As part of the Mecklenburg County Public Health team, you will become a knowledgeable resource in the public health sector.
The CDC Foundation defines public health as the science dedicated to safeguarding and enhancing the health of individuals and communities.
This mission is accomplished through the promotion of healthy lifestyles, research on disease prevention, and proactive responses to infectious diseases.
Join us in realizing Mecklenburg County's Public Health department's vision to ensure the health and safety of our diverse and evolving community for today and future generations.
Position Overview
Execute progressively responsible administrative, clerical, and technical tasks. This role is integral to the Public Health Executive Administrative Support Team.
Key Responsibilities
- Provide comprehensive administrative assistance to the Public Health Deputy Director.
- Address inquiries and resolve administrative challenges as they arise.
- Draft written communications, including memos, emails, presentations, forms, and other documentation.
- Coordinate meetings, interviews, and assist in program preparations.
- Prepare, develop, or maintain reports, manuals, or interview materials.
- Conduct moderately complex research tasks.
- Perform confidential data entry, create, organize, and maintain files.
- Manage supply levels and order necessary stock.
- Utilize computers for various operations, including database management.
- Answer phone calls or greet visitors, directing inquiries to the appropriate personnel as needed.
Operate Office Equipment:
Utilize fax machines, copiers, and phone systems, arranging for repairs when equipment malfunctions.
- Establish and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents such as correspondence or other materials.
- Compose, type, and distribute meeting notes, agendas, routine correspondence, or reports, including presentations or expense, statistical, or monthly reports.
- Some roles may require providing general guidance and direction to junior staff.
Minimum Qualifications
Experience:
At least four years of administrative experience.
Education:
High School Diploma or equivalent.
Combination of relevant education and experience accepted?: Yes
Licenses and Certifications
- Possession of a valid North Carolina or South Carolina Driver's License may be required.
- County Driving Privileges may be necessary.
Preferred Qualifications
- Experience in executive-level administrative roles or equivalent.
Knowledge, Skills, and Abilities
Knowledge of
- Administrative and clerical procedures and systems, utilizing various computer operations for file and record management.
- Principles and processes for delivering customer and employee services.
- Structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Skills
- Customer service.
- Coordination and organization.
- Judgment and decision-making.
- Ability to maintain confidentiality and work independently.
- Time management.
Abilities
Adaptability:
Maintain effectiveness during significant changes in work responsibilities or environment; adjust effectively to new work structures, processes, requirements, or cultures.
Building Trust:
Interact with others in a manner that instills confidence in one's intentions and those of the organization.
Communication:
Clearly convey information and ideas through various media to individuals or groups in a way that engages the audience and aids in understanding and retention.
Customer Focus:
Effectively meet customer needs; build productive customer relationships; take responsibility for customer satisfaction and loyalty.
Initiating Action:
Take prompt action to achieve objectives; pursue goals beyond what is required; be proactive.
Planning and Organizing:
Establish courses of action for self and others to ensure efficient completion of work.
Stress Tolerance:
Maintain stable performance under pressure or opposition; handle stress in a manner acceptable to others and the organization.
Computer Skills
- Data entry.
- Intermediate proficiency in various computer applications.
- Proficient in Microsoft Office Suite, Outlook, Excel, and PowerPoint is essential.
Reasonable Accommodations Statement
To successfully perform this job, an individual must be able to execute each essential function satisfactorily, with or without reasonable accommodation. Reasonable accommodations may be made to assist qualified individuals with disabilities in performing essential functions.
Disclaimer Statement
This is not intended to be an exhaustive list of job-related responsibilities, duties, skills, requirements, or working conditions. Additional duties may be assigned based on business needs and supervisor requests. The County of Mecklenburg reserves the right to modify the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.
-
Charlotte, North Carolina, United States City of Charlotte Full timeJob SummaryThe City of Charlotte is seeking a highly skilled and detail-oriented Airport Operations Administrative Support Specialist to provide administrative support to the Airport Operations Division. This role requires strong interpersonal skills, problem-solving skills, and the ability to manage multiple assignments in a fast-paced environment.Key...
-
Administrative Support Specialist
1 week ago
Charlotte, North Carolina, United States ProSidian Consulting, LLC Full timeJob OverviewProSidian Consulting, LLC seeks a highly skilled Administrative Support Specialist to provide comprehensive operational support in the Defense and Security Industry Sector. This role focuses on Human Capital Solutions for clients such as the Drug Enforcement Administration (DEA) and the Department of Justice.Key ResponsibilitiesProvide...
-
Administrative Support Specialist
1 week ago
Charlotte, North Carolina, United States Ikea Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at IKEA. As a key member of our store operations team, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring seamless store operations.Key ResponsibilitiesCustomer Service: Provide...
-
Lead Specialist in Commercial Loan Operations
2 weeks ago
Charlotte, North Carolina, United States EverBank NA Full timeJob Title: Lead Specialist in Commercial Loan Operations Overview: The Lead Specialist in Commercial Loan Operations plays a crucial role in delivering operational support for a diverse range of commercial banking products. This position operates under minimal supervision, engaging in projects and initiatives related to commercial operations....
-
Administrative Support Specialist
2 weeks ago
Charlotte, North Carolina, United States Kelly Services, Inc. Full timeJob OverviewWe are seeking a dedicated Administrative Support Specialist to join our team at Kelly Services, Inc. This role is essential in ensuring smooth operations and providing excellent support.Key ResponsibilitiesPerform document scanning and data entry tasks efficiently.Assist in various administrative duties as required.QualificationsThe ideal...
-
Administrative Support Specialist
2 days ago
Charlotte, North Carolina, United States Ikea Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at IKEA. As a key member of our store operations team, you will be responsible for ensuring the smooth day-to-day operations of our store.Key ResponsibilitiesMonitor and maintain accurate records of employee entrance and exit proceduresProvide...
-
Administrative Support Specialist
1 day ago
Charlotte, North Carolina, United States ProSidian Consulting, LLC Full timeJob OverviewProSidian Consulting, LLC seeks a highly skilled Administrative Support Specialist to provide comprehensive operational support in the Defense Sector. As a key member of our team, you will be responsible for delivering exceptional support services to our clients, including the Drug Enforcement Administration (DEA).Responsibilities and...
-
Administrative Support Specialist
4 days ago
Charlotte, North Carolina, United States Truist Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Truist. As a key member of our administrative staff, you will provide critical support to our team members, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to individuals and departments, performing...
-
Contract Administration Specialist
5 days ago
Charlotte, North Carolina, United States Berry Global Full time**Job Summary**Berry Global is seeking a skilled Contract Administration Specialist to join our team. As a key member of our commercial team, you will be responsible for ensuring the timely and accurate processing of contract proposals, sales agreements, and rebates.**Key Responsibilities**Manage contracts and make necessary changes throughout the contract...
-
Charlotte, North Carolina, United States City of Charlotte Full timeOverview of the Airport Operations Administrative Support PositionWe are excited to present an opportunity within the Airport Operations division, where your contributions will be vital to the seamless execution of airport activities.Primary Duties:Offer administrative assistance to leadership and operational teamsEfficiently coordinate schedules and manage...
-
Charlotte, North Carolina, United States City of Charlotte Full timeOverview of the Airport Operations Administrative Support PositionBecome an integral part of the Airport Operations team in Charlotte, a city renowned for its vibrant culture and the Charlotte Douglas International Airport. Your role will be pivotal in ensuring the seamless execution of airport operations.Primary Duties:Offer administrative assistance to...
-
Administrative Support Specialist
1 week ago
Charlotte, North Carolina, United States University of North Carolina at Charlotte Full timeJob SummaryThe University of North Carolina at Charlotte is seeking a highly skilled Administrative Support Specialist to join our team. This role will provide administrative support to college-wide programs, ensuring the smooth operation of our academic processes.Key ResponsibilitiesManage class schedules and academic processes, ensuring timely and accurate...
-
Dealership Office Administration Specialist
3 days ago
Charlotte, North Carolina, United States Ameritruck, LLC Full timeJob OverviewAmeritruck, LLC is seeking a highly organized and detail-oriented individual to join our Administration Team as an Office Administration Specialist. This role is responsible for providing administrative support to our team, ensuring the smooth operation of our business.Key ResponsibilitiesVehicle Title Processing: Prepare and process vehicle...
-
Administrative Operations Manager
2 days ago
Charlotte, North Carolina, United States Mosaic Pediatric Therapy Full timeJob DescriptionMosaic Pediatric Therapy is a leading provider of life-changing therapy for children with autism and learning disabilities across the country.We are confident our unwavering focus on integrating our core values into every aspect of our decision-making will continue to drive our rapid growth. We are on a mission to enrich the lives of children...
-
Charlotte, North Carolina, United States City of Charlotte Full timeOverview of the Airport Operations Administrative Support PositionWe are excited to present an opportunity within the Airport Operations division, where your contributions will be vital to ensuring efficient airport management.Core Responsibilities:Provide comprehensive administrative assistance to senior management and team membersEfficiently coordinate...
-
Lead Systems Administrator
2 weeks ago
Charlotte, North Carolina, United States SPECTRUM Full timeCompany OverviewSpectrum's commitment to Information Security integrates skilled personnel, innovative IT methodologies, and cutting-edge technology to protect information systems and secure vital business data. Our teams utilize established methodologies, emerging technologies, and industry-leading practices to swiftly identify and address security...
-
Lead Automation Specialist
2 weeks ago
Charlotte, North Carolina, United States Mindlance Full timeJob Title: Lead Automation Specialist Duration: 06 Months Location: Remote Overview:Mindlance is in search of a proficient Lead Automation Specialist. This role is pivotal in crafting automated solutions for software operations. The ideal candidate will execute tests across various platforms including databases, systems, networks, applications, hardware, and...
-
Lead System Administrator
2 weeks ago
Charlotte, North Carolina, United States SPECTRUM Full timeCompany OverviewSpectrum's commitment to Information Security integrates skilled personnel, innovative IT practices, and cutting-edge technology to protect information systems and secure vital business data. Our teams utilize established methodologies, emerging technologies, and industry-leading practices to swiftly identify and address security...
-
Administrative Coordinator
1 week ago
Charlotte, North Carolina, United States Magnify Full timeAdministrative Specialist Role at MagnifyMagnify is seeking a highly organized and detail-oriented Administrative Specialist to support the smooth operation of our organization.Key Responsibilities:Administrative Support:Provide administrative assistance to ensure daily operations run efficiently.Manage administrative tasks, including document verification...
-
Senior Administrative Support Specialist
5 days ago
Charlotte, North Carolina, United States Piedmont Airlines, Inc Full timeAbout the Role:Piedmont Airlines, Inc. is seeking a highly skilled and organized Senior Administrative Support Specialist to join our team. As a key member of our operations team, you will provide administrative support to multiple locations, ensuring seamless day-to-day operations.Key Responsibilities:Provide high-level administrative support to multiple...
