Administrative Specialist
1 week ago
The Institutional Advancement (IA) team is dedicated to fostering student achievement, enhancing donor relationships, and optimizing resource allocation to generate funding. IA staff uphold the highest standards of transparency and are readily accessible to donors, students, faculty, and staff.
In alignment with the IA mission, the Scholarship Liaison plays a pivotal role in facilitating seamless interactions with donors and nurturing lifelong connections with alumni, students, and supporters of the institution.
The Institutional Advancement Office comprises the Executive Director of the Foundation and Community Relations, the Foundation Admin/Account Specialist, Scholarship Liaison, Grant Writer, and Alumni Liaison. This role is essential in bolstering the efficiency of the Institutional Advancement Office by providing specialized clerical, accounting, and administrative support with minimal supervision.
Key Responsibilities:
- Deliver administrative and clerical support along with accounting tasks for the Institutional Advancement Office, which includes conducting research, compiling data, and preparing presentation materials, reports, graphs, charts, and publications; responsible for drafting and processing routine and special correspondence and assisting with special projects as required.
- Possess accounting experience, managing requisitions, check requests, preparing deposits, maintaining detailed financial records, and collaborating closely with year-end auditors.
- Prepare documentation and record official minutes for Kilgore College Foundation meetings, ensuring accurate record-keeping.
- Collect necessary information, appropriately post meeting notices, and prepare meeting materials.
- Respond to inquiries in person or via telephone, directing calls to the appropriate personnel.
- Coordinate the retention and destruction of records as necessary.
- Schedule and organize meetings between department heads and the public, including maintaining the supervisor's calendar.
- Availability for a flexible work schedule, including assigned evening or weekend hours to support events and activities.
- Maintain confidentiality regarding Kilgore College and donor information.
- Assist with various fundraising events, ribbon cuttings, groundbreakings, and other activities as needed.
- Perform additional duties as assigned.
- Applicants should possess at least a one-year certificate in office occupations, business, accounting, or a related field, along with three to five years of full-time professional office experience. Preference will be given to candidates with an associate's degree and experience in an educational setting. Candidates must demonstrate excellent written and verbal communication skills, attention to detail, strong time-management abilities, proficiency in Microsoft Office applications and QuickBooks, and the capacity to interpret and apply administrative policies and procedures. The ability to work independently and engage effectively with a diverse student and faculty population is essential.
- No direct reports.
- Work is typically conducted in an office and classroom environment.
- Minimal physical effort is required; however, the employee may occasionally lift or move up to 15 pounds.
- Exposure to physical risk is very limited.
- Ensure resources are available for the safe operation of units and promote workplace safety.
- A 36-hour work week promotes a healthy work-life balance, along with generous paid leave.
- Health, life, and income protection insurance are provided.
- An excellent retirement program is available through the Teacher Retirement System (or Optional Retirement Plan for eligible positions).
- Full-time employees have complimentary access to the college's recreational and fitness facilities.
- Eligibility for Public Student Loan Forgiveness after 10 years of service.
- Tuition scholarships are available for employees and their dependent children.
- The compensation for this 12-month position is $36,725.
Kilgore College is a two-year, comprehensive public community college dedicated to enhancing the educational experience of approximately 6,000 students. The institution is committed to continuous improvement in student success while expanding access to higher education and collaborating with community partners to foster cultural, social, and economic advancement.
Kilgore College is an equal opportunity and affirmative action institution, ensuring no discrimination based on sex, race, color, religion, age, national origin, disability, veteran's status, or genetic information in its educational programs and employment policies.
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