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Foundation Administration and Account Management Specialist
2 months ago
Position Overview:
The Institutional Advancement (IA) team is dedicated to fostering student achievement, enhancing donor relationships, and effectively utilizing resources to generate funding.
IA staff uphold the utmost transparency and are readily accessible to donors, students, faculty, and staff.
In alignment with IA's mission, the Scholarship Liaison plays a crucial role in facilitating seamless interactions with donors and nurturing lifelong connections with graduates, students, and supporters of the institution.
The Institutional Advancement Office comprises the Executive Director of the Foundation and Community Relations, the Foundation Admin/Account Specialist, Scholarship Liaison, Grant Writer, and Alumni Liaison.
This role significantly contributes to the efficiency of the Institutional Advancement Office by delivering specialized clerical, accounting, and administrative support with minimal supervision.
Key Responsibilities:
Provide comprehensive administrative and accounting support for the Institutional Advancement Office, which includes conducting research, compiling data, and preparing presentation materials, reports, graphs, charts, and publications. Responsible for drafting and processing routine and special correspondence and assisting with special projects as needed. A background in accounting is essential.
Manage requisitions, submit check requests, prepare and deposit funds, maintain detailed accounting records, and collaborate closely with year-end auditors. Prepare documentation and record official minutes for Foundation meetings, ensuring accurate record-keeping. Gather necessary information, post meeting notices, and prepare meeting materials. Respond to inquiries in person or via phone, directing calls to the appropriate personnel. Coordinate the retention and destruction of records as required. Schedule and organize meetings between department heads and external parties, including maintaining the supervisor's calendar. Flexibility in work hours is necessary, including availability for evening or weekend events. Maintain confidentiality regarding sensitive college and donor information. Participate in various fundraising activities, events, ribbon cuttings, and groundbreakings as needed.
Perform additional duties as assigned.
Minimum Qualifications:
Applicants should possess at least a one-year certificate in office occupations, business, accounting, or a related field, along with three to five years of full-time professional office experience. Preference will be given to candidates with an associate's degree and experience in an educational setting.
Strong written and verbal communication skills are essential, along with attention to detail and excellent time-management abilities. Proficiency in Microsoft Office applications and QuickBooks is required, along with the ability to interpret and apply administrative policies and procedures. Candidates should be capable of working independently and effectively engaging with a diverse student and faculty population.
Supervisory Responsibilities:
0 Full-Time Direct Reports 0 Part-Time Direct Reports
Work Environment:
Work is typically conducted in an office and classroom setting. Minimal physical effort is required; however, the employee may occasionally lift or move up to 15 pounds. There is no significant exposure to physical risk.
Benefits and Perks:
Enjoy a 36-hour work week promoting a healthy work-life balance, along with generous paid leave. Health, life, and income protection insurance are provided. A robust retirement program is available through the Teacher Retirement System (or Optional Retirement Plan for eligible positions). Full-time employees have complimentary access to the college's recreational and fitness facilities.
Full-time employees may qualify for Public Student Loan Forgiveness after 10 years of service. Tuition scholarships are available for employees and their dependent children. The compensation for this 12-month position is $36,725. Please note that the college does not participate in the federal Social Security program, and employees may be subject to the federal Windfall Elimination Provision and possibly the Government Pension Offset laws.
Kilgore College is a two-year, comprehensive public community college with a commitment to student-centered excellence in teaching and quality learning opportunities. The institution is focused on enhancing the holistic experience of students, promoting access to higher education, and collaborating with those who support the vision of a stronger community.
Vision Statement:
Kilgore College aims to be the higher education institution of choice in Northeast Texas.
Positions will remain open until filled. All candidates must submit satisfactory proof of employment authorization and identity upon hiring. Failure to provide proof within the required timeframe will result in immediate termination of employment. All appointments are subject to approval by the college's Board of Trustees.
This description serves as an overview of the position and is not intended to be an exhaustive list of duties and responsibilities. Duties may evolve based on business needs. Kilgore College reserves the right to modify this job description at any time, with or without notice. Employees may be required to perform additional duties as directed or assigned. Reasonable accommodations may be made by Kilgore College to enable individuals with disabilities to perform essential functions.
Kilgore College is an equal opportunity and affirmative action institution, committed to diversity and does not discriminate based on sex, race, color, religion, age, national origin, disability, veteran's status, or genetic information in its educational programs and employment policies.
All positions are located in Kilgore, TX. No fully remote positions are available at this time. All employees must be physically present to work on campus.
