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Foundation Administration and Account Management Specialist

2 months ago

Kilgore, Texas, United States Kilgore College Full time
Position Overview

Summary:
The Institutional Advancement (IA) department is dedicated to fostering student achievement, enhancing donor relationships, and optimizing resource allocation to generate funding. IA staff uphold a commitment to transparency and are readily accessible to donors, students, faculty, and staff of Kilgore College.
In alignment with IA's mission, the Scholarship Liaison plays a crucial role in facilitating seamless interactions with donors and nurturing enduring connections with alumni, students, and supporters of the College.

Key Responsibilities:

  • Deliver administrative and clerical support along with accounting functions for the Institutional Advancement Office, which includes conducting research, compiling data, and preparing presentation materials, reports, graphs, charts, and publications. Responsible for drafting and processing routine and special correspondence and assisting with various projects as required.
  • Possess accounting expertise. Duties include submitting requisitions, processing check requests, preparing and making deposits, maintaining detailed financial records, and collaborating closely with year-end auditors.
  • Prepare documentation and record official minutes for Kilgore College Foundation meetings, ensuring accurate maintenance of records.
  • Collect necessary information, appropriately post meeting notices, and prepare relevant meeting materials.
  • Respond to inquiries in person or via telephone, directing calls to the appropriate personnel.
  • Coordinate the retention and destruction of records as necessary.
  • Organize and schedule meetings between department heads and external parties, including managing the supervisor's calendar.
  • Availability for a flexible work schedule, including potential evening or weekend hours to support events and activities.
  • Maintain confidentiality regarding Kilgore College and donor information.
  • Assist with various fundraising events, ceremonies, and community engagements as needed.
  • Perform additional duties as assigned.

Minimum Qualifications:

  • Applicants should possess at least a one-year certificate in office management, business, accounting, or a related discipline, along with three to five years of full-time professional office experience. Preference will be given to candidates with an associate's degree and relevant experience in an educational setting. Strong written and verbal communication skills, attention to detail, excellent time management abilities, proficiency in Microsoft Office applications and QuickBooks, and the capacity to interpret and apply administrative policies and procedures are essential. Candidates should be able to work independently and engage effectively with a diverse student and faculty population.

Supervisory Responsibilities:

  • No direct reports.

Work Environment:

  • Typical office and classroom environment.
  • Minimal physical effort required; occasional lifting or moving of up to 15 pounds may be necessary.
  • Limited exposure to physical risks.

Benefits:

  • A 36-hour work week promoting a healthy work-life balance along with generous paid leave.
  • Health, life, and income protection insurance are provided.
  • An excellent retirement program through the Teacher Retirement System (or Optional Retirement Plan 'ORP' for eligible positions).
  • Full-time employees enjoy complimentary access to the college's recreational and fitness facilities.
  • Eligibility for Public Student Loan Forgiveness (PSLF) after ten years of service.
  • Tuition scholarships available for employees and their dependent children.
  • Compensation for this full-time position is $36,725.

Kilgore College is a two-year, comprehensive public community college focused on student-centered excellence in teaching and quality learning opportunities. The institution is committed to enhancing the holistic experience of its students, improving access to higher education, and collaborating with community partners to strengthen cultural, social, and economic development.

Kilgore College is an equal opportunity and affirmative action institution, ensuring non-discrimination based on sex, race, color, religion, age, national origin, disability, veteran's status, or genetic information in its educational programs and employment policies.