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P12 Program Administrative Coordinator

2 months ago

Cedar Rapids, Iowa, United States Southern Utah University Full time

Position Overview:

The Administrative Assistant II role provides essential support to the P12 Program through various clerical and administrative responsibilities as designated.

Key Responsibilities:

  • Collaborate with the program director to oversee and maintain P12 Program budgets, ensuring accurate reconciliation.
  • Coordinate travel logistics, including flight bookings, hotel accommodations, and other necessary arrangements. Complete travel requests and expense documentation.
  • Collect and organize enrollment data on a daily basis, assisting in the creation of faculty load schedules each semester, including support for the department chair in schedule development. Submit workload through the appropriate system each semester.
  • Procure supplies for the program, events, marketing initiatives, and more.
  • Supervise and manage student workers.
  • Perform clerical tasks related to the program.
  • Execute additional duties as assigned.

Qualifications:

  • Associate's degree in a relevant field.
  • A minimum of two years of experience in an administrative assistant capacity.
  • Proficient in using computers, including both Windows and Apple systems.
  • Strong attention to detail, excellent communication abilities, and organizational skills.
  • Access to reliable transportation.
  • A Bachelor's degree in a related field is preferred.
  • Familiarity with essential software such as Microsoft Word, Excel, PowerPoint, OneDrive, Google Drive, Adobe Acrobat, and institutional systems like Banner, Argos, and Astra.

Application Requirements:

  • Resume
  • Cover Letter
  • Three Personal References

Southern Utah University is dedicated to fostering a community that recognizes and values the worth and dignity of every individual, promoting tolerance, understanding, and mutual respect among its members, while encouraging personal responsibility alongside individual rights. The University aims to cultivate diversity, believing that it enhances institutional strength, stimulates creativity, facilitates idea exchange, and enriches campus life.

Southern Utah University upholds a non-discrimination policy, ensuring equal treatment for all members of the University community regardless of race, religion, color, sex, age, national origin, sexual orientation, gender identity, disability status, veteran status, pregnancy, genetic information, or any other protected status in employment, education programs, and services.

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