Grant Management Specialist

2 weeks ago

Charleston, West Virginia, United States City Of Charleston Full time
Job Overview

Position Summary

The Grants Specialist is responsible for executing intricate financial operations related to grant initiatives within the City of Charleston.

This role operates under general oversight, independently crafting work methodologies and sequences.

Key Responsibilities

The following duties encompass the primary responsibilities associated with this position. Additional tasks may be assigned as deemed necessary by management.


Core Responsibilities:

  • Strives for efficiency and effectiveness in addressing the common needs and reasonable expectations of key stakeholders.
  • Contributes to the department's mission by consistently aiming to meet expectations, strategic objectives, and goals.
  • Prepares purchase orders and completes financial drawdowns utilizing HUD's IDIS and LOCCS systems.
  • Reconciles financial account balances with the City's accounting system, HUD IDIS, and various sub-recipients.
  • Maintains comprehensive financial records, including check copies, invoices, and documentation for all projects.
  • Oversees department timesheet records and processes salary reimbursements to the City from HUD administrative funds.
  • Maintains and reconciles account data entered into the GMS system, submitting reports to accounting at the fiscal year's conclusion.
  • Collects and analyzes data throughout the funding cycle to assist in identifying potential grant opportunities.

Additional Responsibilities:

  • Assists in monitoring activities to ensure that funds are utilized for authorized purposes.
  • Provides technical support to CDBG sub-recipients.
  • Possesses an understanding of the financial intricacies of grant funding at the Federal, State, and local levels.
  • Performs related duties as assigned.

Qualifications and Skills

Data Management:

Responsible for gathering, organizing, and analyzing data, potentially prescribing actions based on findings.

Interpersonal Skills:

Engages with co-workers, external agencies, and the public, providing guidance and assistance to facilitate task completion.

Asset Management:

Holds some responsibility for achieving minor cost savings and preventing losses through the management of materials and funds.

Mathematical Skills:

Utilizes basic arithmetic operations and calculations to solve financial problems.

Communication Skills:

Reads technical documentation and composes reports and correspondence with proper formatting.

Decision-Making:

Responsible for long-term planning and decision-making that impacts the organization and community.

Work Complexity:

Engages in coordinating tasks that require adherence to guidelines and problem-solving skills.

Error Impact:

Errors may moderately affect the work unit and potentially impact other departments or citizens.

Physical Requirements:

Primarily sedentary work with occasional walking or standing, requiring the ability to exert up to 10 pounds of force regularly.

Equipment Management:

Handles work aids with some discretion regarding standards and selection.

Safety Responsibilities:

No direct responsibility for the safety and health of others.

Education and Experience:

Preferred qualifications include an accounting background, an associate degree or equivalent coursework in business or a related field, and four years of experience working with grants or similar roles.

Core Competencies:

  • Accountability
  • Adaptability
  • Effective Communication
  • Customer Service Orientation
  • Proactive Initiative
  • Judgment and Decision-Making
  • Commitment to Professional Development
  • Team Collaboration

Additional Requirements:

  • Ability to provide documentation verifying legal work status.
  • Proficiency in reading and speaking English for effective communication.
  • Understanding and compliance with City and departmental policies and procedures.

This job description outlines the general nature and level of work performed by an employee in this position. It is not intended to be a comprehensive list of all duties, responsibilities, and qualifications required. Supervisors may assign additional lawful duties as necessary. The City reserves the right to modify this job description at any time for any lawful reason.

Equal Opportunity Employer

The City of Charleston, WV is committed to providing reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

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