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Administrative Coordinator
2 months ago
The Office Management Specialist plays a pivotal role within ZeeRecruit, acting as the primary liaison between clients and the operational team. This position demands adept multitasking skills to facilitate communication among clients, sales representatives, and production personnel.
Key Responsibilities:
- Maintain an organized system for documents, paperwork, permits, and files to ensure seamless project progression.
- Work during standard business hours, typically Monday to Friday.
- Effectively communicate the services and products offered by the company.
- Manage phone communications, including answering calls, scheduling appointments, and relaying messages.
- Utilize a structured approach for appointment setting, ensuring accurate data collection.
- Oversee the customer relationship management (CRM) system, ensuring project updates are current and relaying information to sales and production teams as necessary.
- Handle incoming correspondence, including marketing materials and invoices.
- Coordinate warranty registrations and manage lead sources, ensuring prompt appointment scheduling.
- Research and organize promotional events, keeping team schedules updated.
- Order necessary supplies and maintain an inventory of marketing materials.
- Serve as the main communication conduit between management and team members, as well as between clients and staff.
- Perform additional tasks as required to support the team effectively.
Additional Duties:
- Schedule meetings and events as needed.
- Maintain office supply inventory and manage orders.
- Assist with financial management and budgeting tasks.
- Provide front desk support, including greeting visitors.
- Ensure compliance with company policies while providing administrative support to team members.
Qualifications:
- Demonstrated experience in office administration or a related field, ideally within the construction or roofing sector.
- Strong financial management skills.
- Proficient in office software, including MS Office Suite.
- Exceptional organizational and calendar management abilities.
- Ability to prioritize tasks and manage multiple responsibilities effectively.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy in record-keeping.
- Strong problem-solving skills and a collaborative mindset.
- Adaptability to changing priorities and responsibilities.
Company Overview:
ZeeRecruit is a respected organization dedicated to providing high-quality administrative support solutions. We prioritize professionalism, reliability, and client satisfaction in every endeavor.
