Executive Administrative Assistant

3 days ago

Boise, Idaho, United States Dexian Full time
Job Title: Executive Administrative Assistant

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants.

About Dexian

Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Our brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development, and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Job Summary

We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team. This role is essential in ensuring the smooth operation of daily activities and will involve a variety of administrative tasks.

Responsibilities

  • Prepare reports and agendas that may require compilation, layout, and formatting of various data.
  • Compose replies to correspondence and compose letters, memoranda, or reports in final form.
  • Arrange appointments and travel reservations.
  • Verify and process expense reports and allocate funds to appropriate budget categories.
  • Maintain and update complex files or record systems, including data in SAP.
  • Determine the nature and appropriate destination of incoming phone calls or electronic mail queries.
  • Support the team in various administrative tasks as required.
  • Provide comprehensive administrative support to executives, including managing calendars and scheduling meetings.
  • Coordinate projects and ensure timely completion of tasks.
  • Organize and maintain files, both electronic and paper-based, for easy access and retrieval.
  • Assist in planning and executing company events, meetings, and conferences.
  • Transcribe meeting notes and prepare reports as necessary.
  • Manage the front desk operations, greeting visitors and answering inquiries professionally.
  • Utilize Outlook Calendar for scheduling appointments and maintaining executive schedules.
  • Act as a personal assistant to executives, handling travel arrangements and other personal tasks as needed.
  • Proofread documents for accuracy and clarity before distribution.

Requirements

  • 5-7 years of experience as an executive assistant, administrative assistant, or any relevant work.
  • Strong communication skills with the ability to compose letters and other various media.
  • Proficient in clerical duties with excellent attention to detail.
  • Familiarity with SAP or similar technology.
  • Experience with file management.
  • Experience doing expense reports.
  • Excellent calendar management skills and experience arranging appointments and travel.
  • Proven experience in an administrative role, preferably as an Executive Assistant or similar position.
  • Strong project coordination skills with the ability to manage multiple tasks simultaneously.
  • Proficiency in Microsoft Office Suite, particularly Outlook Calendar, Word, and Excel.
  • Excellent organizational skills with a keen attention to detail.
  • Strong written and verbal communication skills for effective interaction with team members and external stakeholders.
  • Ability to maintain confidentiality and exercise discretion when handling sensitive information.
  • Experience in event planning is a plus but not required.

About the Role

This position offers an exciting opportunity for individuals looking to advance their career in administration while working closely with senior leadership in a dynamic environment.

About Dexian

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

About Dexian's Brands

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development, and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

About Dexian's Commitment to Diversity and Inclusion

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

  • Executive Assistant

    2 weeks ago

    Boise, Idaho, United States Builders Capital Full time

    Executive Assistant Opportunity at Builders CapitalWe are seeking a highly skilled and organized Executive Assistant to provide exceptional administrative support to our Chief Sales Officer. As a key member of our team, you will play a vital role in ensuring the smooth functioning of our office, allowing executives to focus on strategic activities.At...

  • Administrative Support Specialist

    2 weeks ago

    Boise, Idaho, United States Compaytence Full time

    Company OverviewCOMPAYTENCE is a leading consultancy firm providing expert guidance to e-commerce business owners in online payment processing solutions. With over 30 years of combined experience, our team offers services such as Payment Fee Analysis, Authorization Rate Analysis, International Strategy, Reserve Recovery, and Website and Policy Audits.Job...

  • Administrative Assistant

    3 weeks ago

    Boise, Idaho, United States Boise Cascade Company Full time

    Job OverviewBoise Cascade Company is seeking a highly organized and detail-oriented Administrative Technician to support our team. As an Administrative Technician, you will play a critical role in ensuring the smooth operation of our office by providing administrative support to our staff.Key ResponsibilitiesProvide administrative support to staff, including...

  • Executive Director

    3 weeks ago

    Boise, Idaho, United States Idaho Gastroenterology Assoc Full time

    Job Title: Executive DirectorIdaho Gastroenterology Associates is seeking an experienced Executive Director to lead our medical group in achieving strategic, operational, and financial success.Job Summary:The Executive Director will be responsible for ensuring the effective implementation of all approved strategies, tactics, policies, and procedures in all...

  • Administrative Assistant Manager

    3 weeks ago

    Boise, Idaho, United States Children's Therapy Place Full time

    Job SummaryWe are seeking an experienced Administrative Assistant Manager to join our team at Children's Therapy Place. As a key member of our administrative team, you will be responsible for providing exceptional support to our clients, staff, and management.Key ResponsibilitiesProvide administrative support to our management team, including scheduling...

  • Administrative Assistant

    3 weeks ago

    Boise, Idaho, United States Advancia Remediation Services LLC Full time

    Job Title: Office AdministratorAdvancia Remediation Services, LLC is seeking a highly organized and detail-oriented Office Administrator to join our team. As a key member of our Payroll/Accounts Payable Office Team, you will provide broad-based support for both local and corporate needs.Job Summary:The successful candidate will be responsible for providing...

  • Administrative Staff Supervisor

    2 weeks ago

    Boise, Idaho, United States City of Boise, ID Full time

    Job Title: Administrative Staff SupervisorJoin the City of Boise team as an Administrative Staff Supervisor in the Public Works Department. This exciting opportunity offers a chance to work in a dynamic environment, supporting senior-level management and contributing to the success of the city.Job SummaryWe are seeking a highly organized and detail-oriented...

  • Administrative Support Specialist for Legal Department

    1 month ago

    Boise, Idaho, United States Cypress HCM Full time

    Job OverviewPosition: Department Admin SupportRole Summary: This position involves providing comprehensive administrative and clerical assistance to the legal department. Responsibilities include managing office supply purchases, facilitating team events, coordinating logistics for appointments and travel, and assisting the Executive Assistant with office...

  • Customer Service Representative

    3 weeks ago

    Boise, Idaho, United States Administrative Resource Options Full time

    About the RoleAdministrative Resource Options is seeking a highly organized and detail-oriented Customer Service Representative to join our team in Boise, ID. As a key member of our administrative team, you will be responsible for providing exceptional customer service, managing mail and shipping operations, and supporting various office services.Key...

  • Clinical Account Executive

    4 weeks ago

    Boise, Idaho, United States J&J Family of Companies Full time

    Job Title: Clinical Account ExecutiveWe are seeking a highly motivated and experienced Clinical Account Executive to join our team at Biosense Webster, Inc. in the J&J Family of Companies. As a Clinical Account Executive, you will be responsible for increasing market share growth in targeted accounts and providing technical and clinical product support to...

  • Executive Director

    3 weeks ago

    Boise, Idaho, United States Frontier Management (OR) Full time

    Executive Director Opportunity at Frontier Senior LivingAre you a seasoned leader looking to make a meaningful impact in the lives of seniors? We're seeking an experienced Executive Director to join our team at Frontier Senior Living, a company dedicated to providing exceptional care and services to our residents.About the RoleThe Executive Director will be...

  • Administrative Assistant

    5 days ago

    Boise, Idaho, United States Atlas Full time

    Job Title: Administrative Assistant - Accounts PayableAtlas is a leading provider of civil engineering, materials testing, and geotechnical consulting services. We are seeking an experienced Administrative Assistant - Accounts Payable to join our Boise, ID team.Job Summary:The Administrative Assistant - Accounts Payable will perform data entry, general...

  • Administrative Support Specialist

    1 month ago

    Boise, Idaho, United States Cypress HCM Full time

    Job SummaryCypress HCM is seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our team. As an Administrative Assistant, you will be responsible for a variety of tasks to ensure the smooth operation of our department.Key ResponsibilitiesFront Desk Support: Greet and host visitors, travelers, and contractors...

  • Administrative Operations Assistant

    3 weeks ago

    Boise, Idaho, United States U.S. Department of the Interior Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Student Trainee to join our team at the U.S. Department of the Interior. As a Student Trainee, you will have the opportunity to gain practical experience in administrative operations, including office management, budgeting, and human resources management.Key ResponsibilitiesEnter and adjust...

  • Administrative Operations Assistant

    4 weeks ago

    Boise, Idaho, United States U.S. Department of the Interior Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Student Trainee to join our team at the U.S. Department of the Interior. As an Administrative Support Specialist, you will have the opportunity to gain practical experience in office management, administrative operations, budget, fleet management, and human resources management.Key...

  • Aviation Administrative Coordinator

    4 weeks ago

    Boise, Idaho, United States Cypress HCM Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Receptionist to support our Corporate Aviation team in Boise, Idaho. As an Aviation Administrative Receptionist, you will provide exceptional administrative support through efficient organization and communication skills in a fast-paced environment.Key ResponsibilitiesReceive and...

  • Executive Chef Assistant

    3 weeks ago

    Boise, Idaho, United States HumanGood Full time

    Sous Chef Opportunity$24-$26/hr. **No more late nights** Normally done for the day by 8pm HumanGood, a nonprofit leader in senior living communities, is seeking a well-experienced Sous Chef to join our team at Terraces of Boise. We take pride in providing exceptional hospitality and culinary experiences for our residents. As a key member of our kitchen team,...

  • Office Administrator

    3 weeks ago

    Boise, Idaho, United States Drake Cooper Full time

    Job SummaryWe are seeking an experienced and dedicated Office Manager to join our team at Drake Cooper. In this vital role, you will ensure the smooth operation of our office and provide essential support to our team.The Office Manager will be instrumental in creating an inclusive and enjoyable environment for our employee-owners, clients, vendors, and...

  • Client Executive

    3 weeks ago

    Boise, Idaho, United States Insight Enterprises Inc Full time

    Job Title: Acquisition Client ExecutiveAbout the Role:Insight Enterprises is a leading Solutions Integrator helping organizations accelerate transformation by unlocking the power of people and technology. As an Acquisition Client Executive, you will play a critical role in supporting existing clients and attracting new ones by leveraging our impressive...

  • Administrative Coordinator

    4 weeks ago

    Boise, Idaho, United States eTeam Full time

    Job Title: Administrative AssistantJob Summary:eTeam is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a critical role in supporting our operations by providing administrative support, data entry, and record management services.Key Responsibilities:Provide administrative...