Project Administration Assistant

1 week ago


Phoenix, Arizona, United States C&S Sweeping Full time
Job Overview

Salary: DOE
C & S Sweeping Services, Inc. is on the lookout for a dedicated Construction Administrative Assistant to join our team. We specialize in street maintenance, dump truck hauling, and milling services within the road construction sector. This role is pivotal in managing a variety of administrative and clerical responsibilities, providing essential support to both management and staff.

Key Responsibilities:

  • Support the Operations Manager in daily tasks.
  • Handle phone communications, complete necessary documentation, and assist in the setup of construction projects.
  • Maintain an organized electronic filing system and ensure accurate data management.
  • Utilize bidding platforms and manage file submissions.
  • Gather and prepare information for estimating, operational needs, and client requests.
  • Draft professional correspondence in response to inquiries from clients and team members.
  • Review files for compliance and accuracy.
  • Process vendor information requests efficiently.
  • Conduct data entry across various software applications.
  • Create and enhance presentations for management using PowerPoint.
  • Identify and rectify discrepancies in operational documentation.
  • Apply for necessary government licenses and permits.
  • Assist in drafting service quotes and learning the quoting process.
  • Review contracts to ensure alignment with quotes and prepare documentation for the Contract Manager.
  • Generate maps using Google Earth and Google Maps.
  • Request insurance certificates for clients.

Basic Qualifications:

  • Availability to work from 8 AM to 4 PM, Monday through Friday, with flexibility as required.
  • A minimum of 2 years of professional experience, ideally within the construction field.
  • Intermediate proficiency in Microsoft Word, Excel, and PowerPoint; coursework in Computer Information Systems is advantageous.
  • Familiarity with bidding websites.
  • Strong business communication and writing skills.
  • Ability to handle sensitive information with discretion.
  • Excellent multitasking and organizational abilities.
  • Effective problem-solving and research skills.
  • Capacity to work collaboratively and independently.
  • Meticulous attention to detail to ensure task accuracy.
  • Ability to thrive under pressure and meet deadlines.
  • Willingness to learn and retain new information.

What We Offer:

  • Health Insurance
  • Dental Coverage
  • Vision Insurance
  • Life Insurance
  • 401-K with company matching

Join Us: If you are a motivated individual eager to advance in a dynamic environment, we encourage you to consider this opportunity.

EQUAL EMPLOYMENT OPPORTUNITY: C&S Sweeping Services, Inc. is an Equal Opportunity Employer. We do not discriminate based on race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, or military veteran status. We are committed to providing reasonable accommodations during the recruitment and selection process for individuals with disabilities.



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